SPECIALIST PAYROLL

$42,661 - $42,661/Yr

Albuquerque Public Schools - Albuquerque, NM

Full-time

Albuquerque, NM

Educational Services

About the position

The Specialist: Payroll position at Albuquerque Public Schools is a critical role responsible for ensuring the accurate and timely processing of biweekly payrolls. This position requires a high level of attention to detail and the ability to manage multiple tasks efficiently. The Specialist will be tasked with maintaining accurate records and reports in compliance with federal, state, district, union, and administrative regulations. The role involves processing file maintenance received from the Human Resources Department, computing salary changes, and inputting necessary information into the payroll system. In addition to processing payroll, the Specialist will check and process various time sheets, including traditional schedule absence sheets and cafeteria time sheets. They will analyze leave slips and absences reported by all departments, monitor custodial absence sheets, and prepare manual checks for lost paychecks. The Specialist will also handle court orders for garnishments, child support, and tax levies, ensuring that all information is accurately input into employee records. The position requires the Specialist to investigate payroll discrepancies, monitor sick leave banks, and verify final payments for terminated employees. They will assist in training new payroll department employees and work closely with financial institutions to manage net pay distribution and direct deposits. Additionally, the Specialist will collaborate with the Internal Revenue Service and the Education Retirement Board to ensure proper reporting and compliance with all payroll-related regulations.

Responsibilities

• Process file maintenance received from Human Resources Department and compute any changes in salary.
• Check and process traditional schedule absence sheets, cafeteria time sheets, and overtime time sheets.
• Analyze and interpret leave slips and absences reported by all departments for each payroll.
• Monitor custodial absence sheets and prepare manual checks for lost paychecks or returned APD's.
• Answer all court orders for garnishments, child support, and tax levies, inputting information into employee records.
• Provide a list of invalid personnel hours reported to prevent overpayment or underpayment of employees.
• Investigate possible errors and problems with pay, absences, deductions, etc.
• Monitor sick leave bank for correct hours awarded and compliance with guidelines.
• Check all payroll information before payroll distribution.
• Assist and investigate payroll problems for employees either by telephone or in person.
• Work closely with financial institutions for net pay distribution and correction of errors.
• Collaborate with the Internal Revenue Service on tax levies and judgments against employee earnings.
• Verify all final payments for terminated employees.
• Assist in the training of new employees in the payroll department.
• Work closely with the Education Retirement Board for proper monthly reporting of employee retirement funds.
• Process quarterly assessment fees and monitor Workman's Compensation adjustments to employee wages.

Requirements

• High School Diploma or equivalent.
• Four (4) years experience in payroll and/or accounting, with at least two (2) years in payroll.
• Proficient with word processing, databases, and spreadsheet software.
• Calculator by touch skills.
• Effective communication skills, both verbal and written.
• Flexibility, organization, decision-making, and problem-solving skills.
• Interpersonal skills with diverse populations in-person and on the telephone.
• Knowledge of APS community, computer system, financial and legal requirements.

Nice-to-haves

• Ability to meet deadlines and work on multiple projects.
• Knowledge of dealing with the public and problem-solving.