Specialist, Purchasing (Purchasing)

$50,000 - $50,000/Yr

Midland Independent School District - Midland, TX

Full-time - Entry Level

Midland, TX

Educational Services

About the position

The Specialist, Purchasing position at Midland Independent School District is responsible for ensuring the efficient processing of purchase orders, maintaining records, and providing assistance to school personnel and vendors regarding purchasing-related inquiries. This role involves data entry, verification, and follow-up, as well as customer service to both district staff and vendors.

Responsibilities

• Organize and manage daily work activities.
• Maintain, update/modify Excel files as necessary.
• Provide assistance and guidance to district staff regarding purchase orders, status, errors in shipments, and purchasing-related questions.
• Assist vendors with information queries on the status of payments and invoices received.
• Input/export data from the Midland ISD Enterprise Resource Planning (ERP) system.
• Issue purchasing district credit cards for local purchases and record all information per Midland ISD procedures.
• Record purchasing requisition documentation and forward it to accounts payable for payment.
• Input district-wide requisitions on high-level or cross-budget purchases.
• Match all items required for payment and work for submission to the Finance office if the secretary is absent.
• Provide excellent customer service for district staff, vendors, and the general public when responding to phone calls, emails, and in-person requests.
• Assist staff travel person with flights, hotel, conferences, and other travel-related duties.
• Provide assistance with contract documentation due diligence.
• Provide fund balance information from school personnel phone inquiries.
• Confirm purchase order invoices.
• Assist with reconciling purchasing card statements, including gathering receipts from staff or outside vendors.
• Review open purchase orders on a monthly basis.
• Assist department/campus staff with commodity code item identification and monitor commodity code purchases not to exceed established maximums.
• Review requisition documentation for accuracy and completeness with required signatures.
• Input, maintain, and update vendors in the ERP system.
• Perform other duties as assigned by the Purchasing Supervisor or Director of Purchasing.

Requirements

• High School Diploma or GED.
• Prior experience in customer service, clerical duties, purchasing, accounts payable or receivable.
• Accurate typing skills (50 wpm).
• Computer skills (Excel, Outlook, similar software).
• 10 Key by touch.
• Working knowledge of purchasing practices and warehouse procedures.
• Basic accounting knowledge.
• Above-average communication and phone skills.

Nice-to-haves

• Experience with ERP systems.
• Warehouse experience.

Benefits

• Full-time position with a salary range of $37.3K - $47.2K per year.