Spring 2025 Administrative Assistant Intern

International Rescue Committee - Tallahassee, FL

Part-time - Intern

Tallahassee, FL

Social Assistance

About the position

The Spring 2025 Administrative Assistant Intern will provide essential administrative support to the Site Director, enhancing the efficient operation of service areas. This role involves managing the Director's calendar, scheduling meetings, arranging travel, and handling communications. The intern will also coordinate meetings, oversee office supplies, assist with data entry, and support grant and fundraising efforts, all while ensuring the confidentiality of sensitive refugee data.

Responsibilities

• Support the Site Director in planning and implementing programs and activities for refugee clients.
• Assist in coordinating logistics and resources for workshops, community events, and service delivery.
• Manage and maintain project documentation, including client records, reports, and meeting notes.
• Help with preparing summaries and recommendations for program improvement.
• Assist in preparing communication materials for clients, staff, and community partners.
• Aid in maintaining databases and filing systems to ensure efficient information retrieval.
• Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
• Perform data entry and analysis for program-related reports and grant applications.
• Conduct research to support program development and client needs assessments.
• Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
• Draft and proofread internal and external communications, including emails and reports.
• Assist with grant proposal preparation by gathering necessary documentation and data.
• Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date.
• Develop and implement administrative processes to improve workflow and efficiency.
• Support outreach efforts by maintaining mailing lists and tracking community engagement activities.
• Other duties as assigned.

Requirements

• Excellent communication and writing skills
• Strong organizational and time management skills
• Organized with attention to detail
• Able to work independently and under pressure within a diverse team
• An interest in international and refugee issues
• Creativity and initiative to follow through on projects
• Strong desire to help people and enthusiasm for working in a multi-cultural setting
• A proactive attitude with a willingness to learn and take on new challenges
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems.

Benefits

• This position offers a unique opportunity to make a meaningful impact in the lives of those you serve.