SPVR RESEARCH BUDGET ANALYSIS

H. Lee Moffitt Cancer Center & Research Institute - Tampa, FL

Full-time - Senior

Tampa, FL

Professional, Scientific, and Technical Services

About the position

The Supervisor of Research Budget Analysis at H. Lee Moffitt Cancer Center plays a critical role in overseeing the budget negotiations and implementation for clinical trials. This position is responsible for ensuring that all aspects of budget analysis are conducted in compliance with the center's policies and procedures. The supervisor will lead a team of budget analysts, guiding them in the development, negotiation, and implementation of research budgets and payment terms within the Clinical Trials Management System (CTMS). This includes collaborating with various stakeholders such as industry partners, study funders, principal investigators, and internal research teams to ensure that all budgetary requirements are met and that the quality of patient care is maintained during research activities. In addition to overseeing the daily functions of the budget analysis team, the supervisor will be responsible for the selection, onboarding, and training of new staff members, as well as the ongoing education of existing team members. The role requires a strong understanding of budget accuracy within contracts and the Oncore system, ensuring compliance with all budget analysis practices. The supervisor will also monitor key performance indicators (KPIs) and service level agreements (SLAs) to ensure that the team meets or exceeds quality and productivity standards. The position demands effective leadership and the ability to manage multiple tasks while fostering a collaborative work environment. The supervisor will be expected to respond to audit findings, enforce productivity policies, and identify opportunities for process improvement. This role is essential in maintaining the integrity of the budget analysis process and ensuring that the center's financial risks are minimized while delivering high-quality research support.

Responsibilities

• Effectively leads the day-to-day functions of the research budget analysis team for smooth and efficient function of the Clinical Trial Business Office.
• Adheres, maintains, monitors, and promotes the guidelines set forth in the Department and policies and procedures of the Center as they relate to budget analysis responsibilities.
• Effectively assigns and supervises daily work of the budget analysis team to ensure quality and timely delivery of budgets, payments terms and maintenance requests.
• Ensures the timely performance of follow-up activities.
• Monitors staffing levels and assignments to ensure efficient operations and appropriate employee utilization and expense control.
• Supervise a production-oriented environment, monitoring staff achievement of productivity standards and providing oversight in prioritization of work to minimize financial risk to the organization.
• Ensures clear understanding, compliance, support and follow up of automated processes.
• Monitors calendar and form creation to respond and manage quality issues as a whole team or individually and provides responsive training and timely feedback.
• Assesses productivity of the team members and assigns available work appropriately.
• Enforces any productivity and KPI Policies.
• Responds appropriately to audit findings.
• Responsible for assigning, monitoring, supporting and holding accountable the team related to work output and productivity tracking.
• Responsible for training and educating team members on processes, policies, and procedures to ensure accurate, consistent, efficient, compliant calendars.
• Responsible for identifying and performing process improvement, from introduction to final education and resource material.
• Responsible for monitoring all work performed by delegates during the performance improvement process and approving or seeking approval of all work products.
• Responsible for team specific tasks assigned to any outside vendor, including quality control, training and task monitoring.
• Responsible for reporting any vendor issues to leadership for resolution.

Requirements

• Bachelor's Degree in Business Administration, Nursing, Finance, Healthcare, or related field.
• Five (5) years' experience, including three (3) years of direct clinical research budget negotiation experience in oncology at an academic institution.
• Two (2) years' experience in research compliance, finance, billing, coding, contract compliance or revenue recognition/integrity leading less experienced team members in a senior or mentoring capacity.
• Ability to manage multiple tasks appropriately and work collaboratively with others.
• Demonstrated ability to build relationships with study funders and internal customers.
• Proven understanding of budget and payment terms development and accurate Oncore budget entry, using relevant software and efficiency tools.
• Ability to work well under pressure of meeting mandatory deadlines.
• Ability to lead a team and hold all Research Budget Analysts accountable to the requirements of the department.
• Ability to treat all team members fairly and within the code of conduct.
• Ability to accurately serve as an expert to all Moffitt team members regarding budget negotiation and budget entry tasks.

Nice-to-haves

• 3 years' experience in a leadership capacity.