Sr.Administrative Assistant for Center of Excellence in Legal Studies and Public Safety

$37,123 - $37,123/Yr

Alvin Community College - Alvin, TX

Full-time - Entry Level

Alvin, TX

Educational Services

About the position

The Senior Administrative Assistant for the Center of Excellence in Legal Studies and Public Safety at Alvin Community College provides essential administrative support to the Executive Director. This role involves managing various administrative tasks, coordinating training events, and maintaining records related to law enforcement and legal studies programs. The position requires flexibility in scheduling to accommodate program needs, including potential evening and weekend work.

Responsibilities

• Assist with TCOLE and Law Enforcement Academy paperwork, record keeping, and reporting.
• Organize and schedule local law enforcement agency use of training facilities.
• Assist Executive Director with correctional officer training and TDCJ paperwork, scheduling, and reporting.
• Assist Executive Director with scheduling, reserving, and support of CE initiatives and training events.
• Assist with recruitment, communication, and record-keeping of paralegal internship sites.
• Assist with EMS scheduling, paperwork, and accreditation tasks.
• Maintain various computer-based records/files, records management, class schedules, load forms, record leave forms for payroll purposes.
• Work with Department Chairs/Program Directors with travel arrangements, the development of class schedules, curriculum and catalog revisions.
• Maintain the division POD page and webpage. Assist with marketing and recruitment events as directed by the Executive Director.
• Interface daily with students, administrators, various departments, visitors, staff, and faculty.
• Communicate with business partners regularly regarding advisory committee meetings, tours, etc.
• Provide administrative support to the Executive Director with regard to travel arrangements, daily correspondence, and initial daily schedule.
• Perform general office duties such as type letters, create report, tables, forms, and memos. Prepare and process requisitions and invoices as needed. Schedule and coordinate meetings and make room reservations.
• Coordinate and pickup supplies (meals, etc) for events or meetings.
• Produce reports as requested.
• Serve on various committees.
• Other duties as assigned.

Requirements

• Associate's degree or two (2) years relevant work experience or a minimum of three (3) years of administrative assistant or relevant work experience.
• Expertise in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Publisher), Adobe, office procedures, telephone etiquette, and customer service skills.
• Exceptional verbal and written communications skills.
• Ability to communicate with a diverse network of contacts including community members, law firms, law enforcement, government and educational officials, and the general public.
• Willingness and ability to learn the instructional areas, from faculty contracts to course descriptions; including the knowledge to manage and coordinate these diverse components.
• Willingness and ability to learn and implement technology in the office setting.
• Organizational and time management skills are essential.
• Ability to take initiative and complete tasks in a timely manner.

Nice-to-haves

• Experience with Academic Course Guide Manual (ACGM) and/or Workforce Education Course Manual (WECM)
• Experience with TCOLE and law enforcement academy reporting and accreditation requirements.
• Experience working with local law enforcement agencies, courts, TDCJ, and/or law firms.
• Experience working with and/or an understanding of law firm operations and structure.
• Experience with CoAEMSP accreditation paperwork and requirements.
• Experience with higher education and FERPA.

Benefits

• Comprehensive health insurance options
• Retirement plans
• Generous paid leave and holidays
• Wellness leave
• Employee assistance program