Sr. Administrative Assistant

$56,326 - $107,994/Yr

Nuveen Services - New York, NY

Full-time - Entry Level

New York, NY

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

The Senior Administrative Assistant will provide essential support to the leadership of Nuveen's Private Fixed Income team, specifically reporting to the Chief Investment Officer for Nuveen Green Capital. This role is crucial for managing and coordinating various administrative functions to meet the daily needs of upper management and ensure smooth office operations.

Responsibilities

• Manage and coordinate complex travel arrangements and itineraries for upper management.
• Organize and facilitate a high volume of meetings, conferences, and investor events, including international calls and Zoom meetings.
• Ensure all deadlines are met and assist managers in preparing for meetings by updating and creating presentations.
• Coordinate overall office functioning, including inventory checks, space scheduling, event planning, and paperwork processing.
• Act as a liaison between upper management and internal departments to ensure effective communication.
• Maintain upper management calendars and contact lists, providing ad-hoc support as needed.
• Collaborate with the PFI administrative team to ensure adequate coverage across business lines and offices.
• Participate in Nuveen/TIAA franchise and culture-building activities such as recruiting, training, and community events.

Requirements

• High School diploma preferred.
• 2+ years of administrative experience preferred, especially in the financial services industry supporting a senior leader.
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel).
• Experience with Concur.

Nice-to-haves

• 4+ years of administrative experience in the financial services industry supporting a senior leader strongly preferred.
• Exceptional organizational and interpersonal skills.

Benefits

• Comprehensive Total Rewards package including retirement program and competitive health, wellness, and work-life offerings.