Sr. Administrative Assistant

Robert Half - Thousand Oaks, CA

Full-time - Entry Level

Thousand Oaks, CA

Administrative and Support Services

About the position

The Sr. Administrative Assistant role at Robert Half is a contract to permanent position based in Thousand Oaks, California. The successful candidate will play a crucial client-facing role, managing schedules, coordinating events, and providing comprehensive administrative support in a fast-paced environment.

Responsibilities

• Manage and coordinate scheduling and calendar events
• Facilitate client communication and address customer inquiries
• Organize and coordinate events as needed
• Assist in making travel arrangements and completing expense reports
• Use Microsoft Office and other software such as Concur and About Time to maintain and update records
• Assist in budget processes and manage administrative tasks
• Coordinate conference calls and meetings
• Provide comprehensive administrative support as necessary
• Ensure effective communication and coordination for open houses
• Maintain a high level of professionalism and efficiency in a fast-paced environment.

Requirements

• Minimum of 2 years of experience as an Administrative Assistant or similar role
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Demonstrable experience with Concur and About Time software
• Familiarity with budget processes and ability to assist in managing budgets
• Proven experience in calendar management and scheduling
• Excellent communication skills, both written and verbal
• Experience in setting up and managing conference calls
• Ability to provide high-level administrative assistance and support
• Experience in coordinating events, from planning to execution
• Expertise in making travel arrangements, including flights, accommodations, and itineraries
• Ability to complete expense reports accurately and promptly.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan