Sr. Administrative Assistant

$77,002 - $109,990/Yr

4D Molecular Therapeutics - Emeryville, CA

Full-time

Hybrid - Emeryville, CA

Professional, Scientific, and Technical Services

About the position

The Senior Administrative Assistant at 4D Molecular Therapeutics plays a crucial role in supporting the Clinical Development Operations Leadership Team. This hybrid position involves managing the administrative needs of senior executives, including the Senior Vice President and Vice President of Clinical Development Operations, while ensuring effective communication and coordination across various stakeholders. The role requires a proactive approach to calendar management, meeting support, travel planning, and project coordination, contributing to the overall efficiency of the department.

Responsibilities

• Manage daily calendars and department schedules for senior members.
• Coordinate key meetings and align priorities through effective communication.
• Manage departmental meetings, including scheduling and follow-up on action items.
• Plan and coordinate logistics for conferences and off-site meetings.
• Arrange domestic travel, including transportation and accommodations.
• Reconcile monthly expense reports using the Nexonia expense system.
• Process contracts, purchasing, and payment using Ironclad and Coupa systems.
• Provide non-routine administrative support to management and the department.
• Prepare and process departmental documentation and correspondence.
• Provide backup support to other administrative team members as needed.

Requirements

• B.A. or equivalent degree with 3-5 years of relevant work experience, or H.S. Diploma with A.A. or A.S. and 5-8 years of relevant work experience.
• Proficient in managing electronic calendars, preferably Outlook.
• Experienced user of Microsoft Office Suite, including PowerPoint, Word, and Excel.
• Familiarity with procurement, expense reporting, and contract management tools.
• Ability to quickly learn new technologies and internal software.

Nice-to-haves

• Experience in a clinical or biotherapeutics environment.
• Familiarity with SharePoint and Teams for collaborative work.

Benefits

• Competitive hourly compensation range of $37.02 - $52.88.
• Equal employment opportunities without discrimination.