Sr. Administrative Assistant

$50,000 - $65,000/Yr

Newmark International - Detroit, MI

posted 6 days ago

Full-time
Detroit, MI
Real Estate

About the position

This position involves performing advanced administrative duties that require a broad understanding of organizational policies and practices. The role supports a specific department or individual by preparing complex documents, managing schedules, coordinating travel, and maintaining effective communication with internal and external clients.

Responsibilities

  • Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics, and other documents using various software packages.
  • Researches and creates complex data and information for inclusion in reports, information packages, and/or presentation materials.
  • Produces and distributes monthly reports for internal and external clients based on the area of business.
  • Maintains calendar of appointments for assigned staff or department.
  • Assists in budget preparation and control activities.
  • Serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc.
  • Coordinates meetings, conference calls, and appointments with company personnel and outside parties.
  • Researches and identifies sites and amenities for events, partnering with vendors and in-house associates.
  • Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations.
  • Develops travel itineraries to correspond with schedules and verifies travel cost allocations, addressing discrepancies.
  • Assists in the completion and processing of expense forms for assigned staff.
  • Answers telephones, providing callers with specific information, transcribing messages, and directing callers to appropriate staff or voice mail.
  • Develops and maintains departmental filing and tracking systems, establishing files for all correspondence, project work, and reports.
  • Coordinates off-site storage for old files and ensures assigned office equipment is adequately maintained and secure.
  • Contacts and coordinates with vendors to service or repair equipment and may review vendor contracts regarding service.
  • Provides additional support through copying, faxing, and mailing as requested by assigned staff.
  • Monitors and orders general office supplies as needed and processes invoices for supply orders.
  • Handles other duties as specifically designated by the department and maintains good working relationships with clients and employees.

Requirements

  • High School diploma or General Education Degree (GED) required.
  • Minimum 4 years previous related work experience.
  • Ability to be creative and flexible to meet deadlines while working with changing priorities.
  • Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software.
  • Excellent organizational abilities and strong proofreading and editing skills.
  • Excellent business vocabulary, grammar, and effective communication skills.
  • Ability to maintain discretion regarding personnel and industry-related matters.
  • Excellent interpersonal skills and detail-oriented to ensure accurate deliverables.

Benefits

  • Competitive salary ranging from $50,000 to $65,000 annually.
  • Eligibility for discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
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