Sr. Administrative Assistant

$50,000 - $65,000/Yr

Newmark International - Detroit, MI

Full-time

Detroit, MI

Real Estate

About the position

This position involves performing advanced administrative duties that require a broad understanding of organizational policies and practices. The role supports a specific department or individual by preparing complex documents, managing schedules, coordinating travel, and maintaining effective communication with internal and external clients.

Responsibilities

• Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics, and other documents using various software packages.
• Researches and creates complex data and information for inclusion in reports, information packages, and/or presentation materials.
• Produces and distributes monthly reports for internal and external clients based on the area of business.
• Maintains calendar of appointments for assigned staff or department.
• Assists in budget preparation and control activities.
• Serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc.
• Coordinates meetings, conference calls, and appointments with company personnel and outside parties.
• Researches and identifies sites and amenities for events, partnering with vendors and in-house associates.
• Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations.
• Develops travel itineraries to correspond with schedules and verifies travel cost allocations, addressing discrepancies.
• Assists in the completion and processing of expense forms for assigned staff.
• Answers telephones, providing callers with specific information, transcribing messages, and directing callers to appropriate staff or voice mail.
• Develops and maintains departmental filing and tracking systems, establishing files for all correspondence, project work, and reports.
• Coordinates off-site storage for old files and ensures assigned office equipment is adequately maintained and secure.
• Contacts and coordinates with vendors to service or repair equipment and may review vendor contracts regarding service.
• Provides additional support through copying, faxing, and mailing as requested by assigned staff.
• Monitors and orders general office supplies as needed and processes invoices for supply orders.
• Handles other duties as specifically designated by the department and maintains good working relationships with clients and employees.

Requirements

• High School diploma or General Education Degree (GED) required.
• Minimum 4 years previous related work experience.
• Ability to be creative and flexible to meet deadlines while working with changing priorities.
• Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software.
• Excellent organizational abilities and strong proofreading and editing skills.
• Excellent business vocabulary, grammar, and effective communication skills.
• Ability to maintain discretion regarding personnel and industry-related matters.
• Excellent interpersonal skills and detail-oriented to ensure accurate deliverables.

Benefits

• Competitive salary ranging from $50,000 to $65,000 annually.
• Eligibility for discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).