Sr. Administrative Assistant

Robert Half - San Diego, CA

Full-time - Mid Level

San Diego, CA

Administrative and Support Services

About the position

The Senior Administrative Assistant will play a crucial role in managing and facilitating administrative duties within a leading construction company. This position is essential for ensuring smooth operations in a fast-paced business environment, requiring substantial experience in administrative roles, particularly within the construction industry.

Responsibilities

• Oversee and manage all office procedures and systems.
• Serve as the point of contact for clients, suppliers, and employees.
• Coordinate project scheduling and communication.
• Prepare and edit documents, contracts, proposals, and correspondence.
• Organize and maintain project files, both digital and physical.
• Assist with preparation of presentations and meetings.
• Schedule appointments, team meetings, and coordinate executive calendars.
• Handle confidential documentation and information with discretion.
• Supervise, mentor, and delegate tasks to junior administrative staff.

Requirements

• Minimum of an Associate's Degree in Business Administration or a related field; Bachelor's Degree preferred.
• At least 5 years of experience in administrative roles, with 2 years in a senior position, within a construction firm.
• Exceptional skills in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Superior oral and written communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Knowledge of construction industry practices and terminologies desirable.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan