Sr Administrative Secretary- Full time- Michigan State University Agreement

Henry Ford Health Corp - Detroit, MI

Full-time - Entry Level

Remote - Detroit, MI

10,001+ employees

Ambulatory Health Care Services

About the position

The Senior Administrative Secretary position at Henry Ford Health in partnership with Michigan State University Health Sciences is a vital role that provides comprehensive secretarial, clerical, and administrative support to the leadership team. This position operates under the general supervision of the Vice President, Division Head, or Physician-in-Charge, and is responsible for a variety of tasks that require a thorough understanding of the supervisor's areas of responsibility. The role involves preparing correspondence, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. The Senior Administrative Secretary will be based at the Henry Ford Health Detroit campus and will support the chief administrative officer, chief financial officer, and senior advisors, as well as occasionally the president of Henry Ford + MSU when at the Detroit campus. The ideal candidate for this position is highly organized, proactive, and possesses exceptional time management and interpersonal communication skills. As a key member of the partnership team, the Senior Administrative Secretary will anticipate needs, proactively solve problems, and multitask effectively while maintaining a service-oriented approach. This role is crucial in fostering connections between MSU and Henry Ford, contributing to the overall growth and success of the partnership. The position is primarily on-site, with the potential for limited remote work, making it essential for the candidate to be self-motivated and forward-looking, with a passion for transforming health and cultivating trusting relationships within a strong team culture. Candidates must have a high school diploma or GED equivalent, with a minimum of three years of experience in an office setting or five years of related secretarial experience. Previous experience in scheduling appointments and maintaining calendars is required, along with progressively more responsible work experience that provides an in-depth understanding of organizational policies and procedures. The role demands strong interpersonal skills to effectively communicate with both internal and external stakeholders, often dealing with sensitive and highly confidential matters. Analytical skills are also necessary to handle semi-complex administrative details, such as preparing special reports and managing the administrative needs of supervisors.

Responsibilities

• Provide secretarial, clerical, and administrative support services to the leadership team.
• Prepare correspondence in final form and maintain files.
• Schedule meetings and manage calendars for senior leadership.
• Receive visitors and handle inquiries in a professional manner.
• Conduct special projects as assigned by supervisors.
• Direct the work of lower-classified clerical employees as needed.
• Purchase standard supplies and perform routine bookkeeping and billing functions.

Requirements

• High School Diploma or GED equivalent required.
• One year certificate from college or technical school with at least three years of experience in an office setting, or five or more years of related secretarial experience required.
• Previous experience scheduling appointments and maintaining calendars is required.
• Progressively more responsible related work experience necessary to understand organizational policies and procedures.
• Strong interpersonal skills to communicate effectively with external and internal callers and visitors.
• Analytical skills to handle semi-complex administrative details and prepare special reports.

Nice-to-haves

• Experience in a healthcare setting is preferred.
• Familiarity with project management tools and software is a plus.
• Ability to work in a fast-paced environment and manage multiple priorities.

Benefits

• Retirement Programs
• Employee Assistance Program (Henry Ford Enhanced)
• Tuition Reimbursement
• Paid Time Off
• Employee Health and Wellness programs
• Diverse options for compensation and benefits under My Choice Rewards program.