Sr. Assistant Property Manager

Cushman & Wakefield - Camarillo, CA

Full-time - Mid Level

Camarillo, CA

Real Estate

About the position

The Senior Assistant Property Manager plays a crucial role in supporting the Property Manager in overseeing property operations, ensuring client satisfaction, and maintaining property standards. This management position involves direct and indirect supervision of staff, coordination of various functions, and ensuring the property generates satisfactory cash flow while meeting client requirements.

Responsibilities

• Manage the building staff in the absence of the Property Manager or General Manager.
• Responsible for all building correspondence to and from clients, tenants, and vendors as directed by Property Manager or General Manager.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Obtain aging report on behalf of Property Manager or General Manager and follow up on all delinquencies, utilizing C&W or client-directed policies.
• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures.
• Prepare lease abstracts for all tenants and monthly rent roll for management review.
• Coordinate tenant move ins and move outs, including furniture delivery and pick up.
• Coordinate tenant requests for above standard work, obtain estimates, provide proposals, release work, and invoice tenants for such work.
• Oversee maintenance of work order and purchase order systems.
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
• Update and maintain office procedures in the property Operation's Procedure Manual.
• Ensure Certificates of Insurance for tenants and vendors are up to date.
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
• Responsible for aspects of annual budgets preparation, CAM reconciliations, and monthly financial reports, as well as preparation of bank deposits, if processed at on site management office.
• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by management.
• Participates in performance oversight of all service contractors who perform contract services.
• Oversee aspects of tenant improvement work with management oversight.

Requirements

• Bachelor's Degree in Business.
• 2+ years of real estate property management or related experience.
• Active Real Estate license in the state worked in OR RPA or CPM professional designation(s).
• Basic understanding of computer software programs and base building systems.
• Basic understanding of the reconciliation process for CAM, insurance and real estate taxes, and lease terms.
• Ability to assign tasks and manage others' workloads.