Sr. Billing & Accounts Payable Specialist (Hybrid/Remote)

$60,000 - $95,000/Yr

Gas Technology Institute - Des Plaines, IL

- Mid Level

Hybrid - Des Plaines, IL

Professional, Scientific, and Technical Services

About the position

We are seeking a detail-oriented and experienced Sr. Billing & Accounts Payable Specialist with a strong background in Department of Energy (DOE) regulations including Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS). Key focus areas for this position include preparing and processing billing, accounts payable, reconciliations, and project reporting in accordance with contractual requirements. This position requires exceptional organizational and communication skills, accuracy, and the ability to navigate government billing systems and guidelines.

Responsibilities

• Review and reconcile subrecipient billings and cost share for accuracy and compliance with federal cost principles, award requirements, and internal policies.
• Work collaboratively with subrecipients to resolve inconsistencies and problems identified within billings submitted.
• Respond to inquiries related to invoices, payments, and account balances promptly and professionally.
• Prepare and submit monthly invoices, accruals, and supporting documentation to DOE through VIPERS platform, ensuring accuracy and adherence to contractual and regulatory requirements.
• Process cash receipts and subrecipient payments in accordance with approved policies and procedures.
• Maintain accurate records of all transactions related to DOE billings, accounts payable, and subrecipient cost share contributions.
• Prepare monthly and quarterly financial summaries of federal and cost share activity.
• Maintain a tracking log of all subrecipient and customer billing issues.
• Maintain copies of project budgets, reports, vouchers, reconciliations, etc. in an accessible, organized, well-documented, and auditable fashion.
• Prepare monthly bank reconciliations.
• Support the annual financial audit and for-profit federal award compliance audit as well as customer-specific audits by preparing assigned schedules and documentation.
• Perform other duties as assigned.

Requirements

• Strong understanding of customer contract requirements, policies and procedures and regulatory requirements related to funding including Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS).
• Excellent oral and written communication skills and interpersonal skills.
• Well organized and detail oriented with a high level of accuracy.
• Microsoft Office proficiency Including Excel pivot tables and formulas.
• Ability to work well with internal and external stakeholders through both written and verbal interpersonal communication skills.
• Excellent problem-solving skills.
• Uses time effectively to accomplish goals/resolve problems.
• Must be comfortable with strict deadlines.
• Takes initiative to actively collaborate with others.
• Able to anticipate, identify, and define problems and root causes, and develop timely and practical solutions.

Nice-to-haves

• Experience with QuickBooks Online and Adobe Pro is preferred.
• Experience with complex Federal Government grants/contracts and knowledge of cost accounting principles of allowability, allocability, and reasonableness, along with characterization of direct and indirect costs, in compliance with Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS).

Benefits

• Generous benefits
• Competitive salaries
• Opportunities for professional growth and career advancement
• Inclusive, diverse, and respectful culture
• Reasonable accommodation for individuals with disabilities