Sr. Executive Administrative Assistant

Denali Advanced Integration - Redmond, WA

Full-time - Senior

Redmond, WA

Professional, Scientific, and Technical Services

About the position

The Senior Executive Administrative Assistant is a pivotal role providing high-level administrative support to executive leadership. This position requires a seasoned professional with extensive experience in managing complex schedules, safeguarding sensitive information, and coordinating cross-functional activities. The successful candidate will excel in a fast-paced, matrixed environment, demonstrate exceptional organizational and communication skills, and proactively address challenges with a solution-oriented mindset. With a proven ability to lead high-profile projects, manage multiple priorities, and maintain confidentiality, this individual will be instrumental in ensuring operational efficiency and contributing to the organization's strategic objectives.

Responsibilities

• Serve as the primary point of contact for internal clients, vendors, and visitors, ensuring positive public relations with management and employees.
• Maintain executive leadership's calendar, including scheduling appointments, preparing itineraries, and organizing materials.
• Manage expense report coordination and submission.
• Coordinate and organize complex activities such as meetings, conferences, travel arrangements, and department events.
• Draft and disseminate internal communications, including staff announcements, agendas, and presentations.
• Lead the creation and management of internal communication architecture, materials, and cadences, such as all-staff announcements and leadership team meetings.
• Handle and safeguard confidential information and sensitive materials with utmost discretion.
• Act as a project manager for special initiatives, overseeing multiple presentations, business unit projects, and disseminating relevant information.
• Anticipate deliverables and next steps from meetings and proactively drive actions to completion.
• Manage and consolidate team metrics reporting, ensuring timely and accurate submissions.
• Act as a liaison between executive leadership and direct reports, facilitating communication and aligning priorities.
• Actively build and maintain relationships to enhance administrative processes and implement best practices.
• Provide analytical support by researching and evaluating data to aid executive decision-making.
• Create and edit professional PowerPoint presentations for internal and external use.
• Lead culture initiatives, operationalize organizational changes, and contribute to making the company a 'best place to work.'
• Represent executive leadership as a spokesperson or external representative when necessary.
• Make informed decisions on behalf of the executives when authorized.
• Analyze information and evaluate results to provide actionable solutions to challenges.
• Seek to identify opportunities to enhance administrative processes and implement best practices.
• Organize and prioritize critical information to enable efficient decision-making by executive leadership.
• Oversee administrative staff, providing guidance, mentorship, and support as needed.

Requirements

• Bachelor's degree in Business Administration
• 10+ years of experience
• Proven track record of managing complex schedules and handling sensitive information with discretion.
• Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Exceptional written and verbal communication skills.
• Highly organized with excellent attention to detail and the ability to prioritize competing demands effectively.
• Proven ability to handle urgent and unforeseen issues with professionalism and efficiency.
• Demonstrated experience in project management and leading cross-functional initiatives.
• Proven ability to maintain discretion and confidentiality in all interactions.
• Proactive, solution-oriented mindset with the ability to anticipate needs and act independently.
• Experience working on high-profile projects with senior-level executive visibility and engagement.
• Ability to excel in a fast-paced environment while maintaining a high standard of excellence.
• Excellent problem-solving skills with a strong customer-centric mindset.
• Proven ability to navigate complex information and engage with multiple stakeholders in a matrixed environment.
• Strong team player who is self-motivated and capable of working independently to coordinate cross-functional activities, obtain buy-in, and escalate issues at critical junctures as necessary.