Sr. Executive Administrative Assistant

$62,700 - $101,200/Yr

Johnson & Johnson - Irvine, CA

Full-time - Entry Level

Remote - Irvine, CA

Chemical Manufacturing

About the position

Johnson & Johnson is seeking a Sr. Executive Assistant to provide comprehensive administrative support to the WW President, US Commercial Leader, and Head of Global Strategic Marketing & Strategy Relations of JNJ MedTech Neurovascular. This role is pivotal in ensuring the smooth operation of the executive's office, requiring exceptional organizational skills and the ability to manage multiple priorities effectively. The successful candidate will be responsible for scheduling and prioritizing internal and external meetings, planning and executing events, arranging travel, managing expense reports, and overseeing document management. Collaboration across the team is essential, as is the ability to maintain a high level of professionalism and confidentiality while interacting with senior-level executives. In this position, you will be expected to manage the calendar of the WW President, coordinate travel arrangements, and handle expense reporting. You will also support the US Commercial Lead and the Head of Global Strategic Marketing with similar tasks. Additionally, you will plan the yearly calendar of leadership team meetings, townhalls, and events, coordinate interviews, assist with onboarding new team members, and manage department materials. Your role will also involve supporting the SharePoint and MS Teams site for the JNJ MedTech Neurovascular leadership team and the Commercial leadership team, as well as managing purchase orders and check requests as needed. This position requires a proactive approach, a strong sense of ownership, and the ability to adapt in a fast-paced environment.

Responsibilities

• Provide support for the JNJ MedTech Neurovascular WW President including calendar management, travel coordination, expense reporting, event coordination, POs, and related activities.
• Provide support for US Commercial Lead, JNJ MedTech Neurovascular including calendar management, travel coordination, expense reporting, event coordination, POs, and related activities.
• Provide calendaring support for the Head of Global Strategic Marketing, some travel arrangements, and occasional expense reporting and event coordination.
• Plan yearly calendar of leadership team meetings, townhalls, and events.
• Coordinate interviews and assist with onboarding of new team members.
• Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint/MS Teams site for JNJ MedTech Neurovascular leadership team and Commercial leadership team.
• Manage POs/check requests as needed.
• Collaborate with other business unit administrative staff.

Requirements

• Bachelor's degree required.
• Minimum of 6 years of business experience.
• Expert skills in Outlook, PowerPoint, Excel, and Word.
• Experience with expense reporting.
• Experience in coordinating team events, team meetings, and townhalls.
• Excellent verbal and written communication skills, with solid interpersonal skills.
• Strong orientation to details and organizational skills.
• Sense of urgency required while demonstrating a high degree of professionalism.
• Demonstrated experience interacting with senior-level executives and maintaining a high level of confidentiality.
• Ability to successfully prioritize and provide accurate follow-up on all issues and correspondence.
• Self-starter mentality with a strong sense of ownership and involvement.
• The ability to manage complex work with minimal supervision and adapt in a fast-paced environment.
• Proactive calendar management skills.
• Experience with purchase orders.
• Proficiency with productivity tools and portal technology (Workday, OUR SOURCE, Zoom, SharePoint, Microsoft Teams, and OneDrive).
• Experience working with Ariba/eMarketplace, Aravo, Totality is preferred.

Nice-to-haves

• Equivalent experience in the field is also accepted and highly valued, in addition to a Master's degree.
• Proficiency in additional languages is a plus.
• Certifications preferred.
• Valid driver's license required.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short- and long-term disability insurance
• Business accident insurance
• Group legal insurance
• 401(k) retirement plan
• Long-term incentive program
• Vacation - up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year
• Holiday pay, including Floating Holidays - up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year