Sr. Executive Assistant - Healthcare

Baylor Scott & White Health - Temple, TX

Full-time - Entry Level

Temple, TX

Hospitals

About the position

The Senior Executive Assistant role at Baylor Scott & White Health is designed to provide high-level administrative support to the Senior Vice President (SVP) of a division or entity. This position is crucial in ensuring the smooth operation of the executive's office by performing a variety of complex tasks that include preparing statistical reports, conducting research, and organizing special projects. The role requires a proactive approach to handling information requests and performing clerical functions as needed, all while maintaining a high standard of confidentiality and professionalism. In this role, the Senior Executive Assistant will be responsible for administering the day-to-day office operations, which includes a wide range of word processing tasks aimed at enhancing departmental efficiency. The assistant will prepare and generate various reports, conduct budget reconciliations, manage expense reports, and handle personnel documents. Additionally, the role involves coordinating meetings and travel arrangements, ensuring that the executive's calendar is well-maintained and organized. The Senior Executive Assistant will also develop and implement record-keeping procedures to ensure the accuracy and maintenance of confidential records. Interaction with customers and colleagues, both over the phone and in person, is a key aspect of this position, requiring the ability to provide accurate and timely information. The assistant will refer questions to the appropriate team members and is expected to deliver excellent customer service. Furthermore, the role includes organizing and assisting with special projects as needed, all while handling sensitive information with the utmost confidentiality.

Responsibilities

• Perform complex tasks in preparing documents and reports to assist the division or entity SVP.
• Administer high-level day-to-day office operations and perform a variety of word processing tasks to enhance departmental efficiency.
• Prepare and generate various reports, conduct budget reconciliations, manage expense reports, and handle personnel documents.
• Coordinate meetings and travel arrangements while maintaining the executive's calendar.
• Develop and implement record-keeping procedures to ensure the accuracy and maintenance of confidential records.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information.
• Refer questions to appropriate team members and provide excellent customer service.
• Organize and assist in the process of special projects as needed.
• Handle all information in a confidential manner.

Requirements

• Associate's degree or 2 years of work experience above the minimum qualification.
• 4 years of experience in a similar role.
• Knowledge of Microsoft Suites, particularly PowerPoint.
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi-task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various levels of audiences.
• Ability to maintain the confidentiality of delicate and confidential information.

Benefits

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1