Sr Executive Assistant

Healthequity - Draper, UT

Full-time - Mid Level

Remote - Draper, UT

Administrative and Support Services

About the position

The Sr. Executive Assistant plays a vital role in providing comprehensive administrative support to the Chief Commercial Officer (CCO) at Healthequity, Inc. This position is responsible for managing the CCO's day-to-day operations, coordinating meetings, and handling communications, ensuring that the executive's schedule is organized and efficient. The role requires a high level of confidentiality and the ability to work autonomously while prioritizing tasks effectively.

Responsibilities

• Coordinates the executives' work and personal calendars to minimize conflicts and support work-life balance.
• Verifies meeting attendance and sends confirmations as necessary, prioritizing and delegating meeting invitations.
• Maintains detailed reference materials for SLT member's boards and committees.
• Anticipates needed information and assembles completed files for each meeting, preparing meeting folders with appropriate materials.
• Attends meetings to assist in logistics and agenda management, which may include travel.
• Schedules and coordinates staff meetings for the executive's direct reports, acting as a liaison between the executive and all direct reports.
• Coordinates work and personal travel arrangements for the executive, including flight and hotel reservations.
• Negotiates meeting fees/costs and contracts with vendors and internal departments.
• Works independently to review, highlight, prioritize, and process the executive's mail, summarizing it for quick review.
• Screens telephone calls and visitors, determining the best action when screening calls and responding to inquiries.
• Prepares letters, memos, and reports, often of a highly confidential nature, and drafts responses for approval.
• Researches and extracts information for executive meetings, presentations, and conferences.
• Communicates regularly with the Board(s) of Directors and other senior management.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in office software and tools, including Microsoft Office Suite.

Nice-to-haves

• Experience in a healthcare or financial services environment.
• Familiarity with project management tools and techniques.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid holidays and vacation time
• Professional development opportunities
• Flexible scheduling options