Sr. Executive Assistant

About the position

It's exciting to work for a company that makes the world measurably better. We're committed to bringing safety, quality, and customer focus to the business of advanced ceramics manufacturing. The Sr. Executive Assistant is responsible for providing professional administrative support to at least one C-Level executive; understand high level company procedures and has the ability to resolve complex issues of an administrative nature.

Responsibilities

• Independently provide high level administrative support to executives including managing calendars of appointments.
• Completing expense reports.
• Composing and preparing correspondence that may be confidential.
• Arranging complex and detailed travel plans, itineraries, and agendas.
• Compiling documents for travel-related meetings.
• Plan, coordinate, and ensure the executives schedules are followed and respected.
• Provide 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to executives’ time and office.
• Compose correspondence requiring knowledge of executives’ views, philosophy, and some understanding of technical matters.
• Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax, and content.
• Requisition needed supplies, equipment, and repair and maintenance services through agency channels as needed.
• Work cooperatively with other administrative assistants and other employees at various levels throughout the organization.
• Welcome visitors, answer questions and meeting requests directed to executives.
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executives.
• Coordinate the new information with other sources; draw attention to important matters or areas of conflict.
• Respond to project requests that are of an administrative nature.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
• Determine appropriate course of action, referral, or response.
• Provide a bridge for smooth communication between the executives’ offices and internal departments.
• Demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities.
• Acts as a 'barometer,' having a sense for the issues taking place in the environment and keeping the executives updated.
• Achieve high performance goals and meet deadlines in a fast-paced environment.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion.

Requirements

• College degree or equivalent experience plus minimum of five (5) years’ related experience supporting C-Suite level Executives.
• CAP-OM or CAP certification preferred.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
• Proficient in Adobe Acrobat Pro.
• Knowledgeable in creating and updating complex organizational charts; preferably knowledge with Org Plus software.
• Exhibit strong interpersonal and organizational skills, great attention to detail, as well as excellent listening, verbal, and written communication skills.
• Must be able to work with a diverse variety of people from different cultures and backgrounds.
• Able to balance directing and influencing others with a service mentality and approach.

Benefits

• Paid Time Off
• Medical, Dental, Vision Benefits
• Company-Matched 401K (USA only)
• Company-Matched Pension Plan (CANADA only)
• HSA (Health Savings Account) with Company Contribution
• Wellness Reimbursement Program (USA only)
• Voluntary Benefits (Pet Insurance, Legal Insurance, Accident Insurance, Critical Illness Insurance & more) (USA only)
• Safety Programs (reimbursement for safety shoes and company provided safety glasses)
• Performance-Based Bonuses for all Employees
• Employee Recognition Programs
• Mentorship Program
• Community & Volunteer Events & MORE!