Sr. Executive Assistant

Synnex - Clearwater, FL

Full-time - Mid Level

Clearwater, FL

Professional, Scientific, and Technical Services

About the position

The Sr. Executive Assistant plays a crucial role in ensuring the smooth functioning of activities and processes for one or more C-level Executives in a fast-paced environment. This position involves a variety of core administrative duties and organizational leadership support functions, requiring a high level of professionalism, discretion, and confidentiality.

Responsibilities

• Create organized and professional written materials including correspondence, presentations, and reports.
• Manage travel logistics including scheduling meetings, preparing background materials, and arranging flights, accommodations, and transportation.
• Manage the Executive's calendar, prioritizing and rescheduling meetings as necessary.
• Coordinate logistics for board and senior executive meetings, including agenda development and communication.
• Process and respond to emails on behalf of the Executive, determining priority actions and drafting responses as needed.
• Handle multiple demands and ad hoc issues efficiently, adjusting priorities as necessary.
• Liaise with other departments to obtain necessary signatures or approvals from C-level executives.
• Process and manage expenses related to travel and purchasing cards.
• Attend and take minutes at staff meetings, including EVP, SVP, and Strategy Sessions.

Requirements

• 5 to 8 years of relevant work experience.
• Strong data entry skills and ability to perform basic mathematical calculations.
• Attention to detail with accuracy and efficiency.
• Clear communication skills to convey necessary information.
• Ability to create and edit documents and presentations with attention to detail.
• Effective interaction with all levels of management while maintaining confidentiality.
• Strong negotiation skills and ability to promote ideas persuasively.
• Positive, proactive, and flexible attitude with sensitivity to others' needs.
• Strong leadership skills and willingness to create new ideas.
• Excellent organizational and time management skills.
• Ability to work under stress and meet deadlines.
• Adaptability to changing circumstances and ability to embrace change.
• Commitment to social, ethical, and organizational standards in business activities.
• Quick learning of new systems and advanced use of relevant computer applications.
• Demonstrated complex problem-solving, critical thinking, and decision-making skills.

Nice-to-haves

• Bachelor's Degree preferred, High School Graduate required.

Benefits

• Elective benefits tailored to accommodate lifestyle.
• Formal programs on leadership and professional development.
• Global Life Empowerment Assistance Program for financial, physical, and mental well-being.
• Diversity, Equity & Inclusion initiatives and education.
• Onboarding program to network with new co-workers.
• Participation in internal, peer-led inclusive communities and volunteering events.