Sr. Executive Assistant

$104,000 - $114,400/Yr

BCforward - Chicago, IL

posted 3 months ago

Full-time - Mid Level
Chicago, IL
5,001-10,000 employees
Professional, Scientific, and Technical Services

About the position

BCforward is currently seeking a highly motivated Sr. Executive Assistant for an opportunity in Atlanta, GA - Chicago, IL. This position is designed for individuals with a strong background in financial services support and executive-level assistance. The ideal candidate will have over 8 years of experience in providing high-level support to executives, demonstrating polished and professional communication skills in person, over the phone, and via email. The role requires significant interaction with senior leadership, necessitating excellent presentation skills and the ability to articulate ideas clearly and effectively. The Sr. Executive Assistant will be responsible for managing complex calendars, coordinating travel arrangements, and processing expenses using Concur or similar software. The candidate must possess advanced skills in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word, to ensure efficient handling of tasks. Strong time management, organizational abilities, and attention to detail are critical, as the role involves multitasking and prioritizing various responsibilities under pressure and tight deadlines. This is a full-time, contract position with an anticipated duration of 12 months, and the expected start date is as soon as possible. The working shift will require flexibility, with the ability to work between 7 am and 5 pm and be on-call during outside business hours. The pay range for this position is between $50-55 per hour, with actual compensation varying based on location, experience, and job responsibilities. BCforward offers a comprehensive benefits package to eligible employees, including major medical, dental, vision, life insurance, and a 401k plan.

Responsibilities

  • Provide high-level executive support to senior leadership.
  • Manage complex calendars and schedule meetings efficiently.
  • Coordinate travel arrangements and process expenses using Concur or similar software.
  • Prepare presentations and reports for senior management.
  • Communicate effectively with internal and external stakeholders.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Assist in project management and follow up on action items.

Requirements

  • 8+ years of financial services support experience.
  • Proven experience in executive-level support.
  • Polished and professional communication skills in person, phone, and email.
  • Experience presenting to and speaking with senior leadership.
  • Strong time management, organization, multi-tasking, and prioritization skills.
  • Advanced skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
  • Strong attention to detail and ability to work effectively under pressure.

Nice-to-haves

  • Experience with Concur or similar travel and expense processing software.
  • Familiarity with banking and financial services industry.

Benefits

  • Major medical insurance
  • Health Savings Account (HSA)
  • Dental insurance
  • Vision insurance
  • Employer-provided group life insurance
  • Voluntary life insurance
  • Short-term disability insurance
  • Long-term disability insurance
  • 401k plan
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