Sr. HR Generalist

BayOne Solutions - Seattle, WA

Full-time - Mid Level

Seattle, WA

Professional, Scientific, and Technical Services

About the position

The Senior HR Generalist plays a crucial role in executing HR strategies that align with the firm's business objectives. This position involves a comprehensive review and analysis of current HR practices, with a focus on recommending best practices to enhance HR service delivery across the organization. The Senior HR Generalist will partner closely with the Senior HR Manager to ensure that Human Resources policies, procedures, and compliance with laws and regulations are effectively communicated and updated as necessary. This role serves as a subject matter expert in interpreting internal HR policies, ensuring that all employees have a clear understanding of their rights and responsibilities under these policies. In addition to policy management, the Senior HR Generalist will oversee the entire employee lifecycle, including onboarding and offboarding processes. This includes managing new hire orientations, training programs, employee terminations, and conducting exit interviews to gather valuable feedback. A critical aspect of this role is ensuring compliance with USCIS regulations, particularly regarding the accuracy of Form I-9, processing certifications, reverifications, and E-Verify for new hires. The Senior HR Generalist will also conduct periodic audits of I-9 Forms to maintain compliance and accuracy. The position requires analyzing employee headcount and turnover data to identify trends and areas for improvement. The Senior HR Generalist will manage leaves of absence, facilitate leave requests, and maintain accurate records for FMLA eligibility tracking. Responding to employee inquiries regarding benefits and managing the yearly open enrollment process are also key responsibilities. Furthermore, the Senior HR Generalist will support annual compliance reporting, including CA Pay Data, EEO-1 Component, and CA Occupational Employment & Wage Statistics Reporting. In light of ongoing health concerns, the Senior HR Generalist will conduct intake meetings for Covid-19 cases, manage contact tracing, and implement necessary protocols. This role also involves assisting with visa and immigration programs to ensure compliance with USCIS regulations. The Senior HR Generalist will consult with new hires regarding work visa transfer considerations, helping them navigate various visa options, international travel, and permanent residence sponsorship needs. Coordination of regular work visa reporting for HR Business Partners and managing immigration expenses and budgeting requests are also part of the role. The Senior HR Generalist will facilitate communication among stakeholders regarding immigration information and program policies, schedule relevant meetings and training sessions, and perform other duties as assigned.

Responsibilities

• Execute HR strategies that drive firm-wide business objectives.
• Review, analyze, and recommend best practices to improve HR service delivery.
• Partner with Sr. HR Manager to update and communicate HR policies and procedures.
• Act as a subject matter expert for internal HR policy interpretation.
• Manage employee onboarding and offboarding processes, including new hire orientation and training programs.
• Ensure accuracy and compliance of USCIS Form I-9 and process I-9 certifications and reverifications.
• Conduct periodic audits of I-9 Forms.
• Analyze employee headcount and turnover data to identify patterns and improvements.
• Manage leaves of absence and maintain FMLA recordkeeping and eligibility tracking.
• Respond to employee benefit inquiries and manage yearly open enrollment.
• Support annual compliance reporting for various state and federal requirements.
• Conduct intake meetings for Covid-19 cases and manage related protocols.
• Assist with visa and immigration programs to maintain compliance with USCIS regulations.
• Consult new hires on work visa transfer considerations and permanent residence sponsorship needs.
• Coordinate regular work visa reporting and manage immigration expenses and budgeting requests.
• Manage communication among stakeholders regarding immigration information and program policies.
• Schedule immigration meetings and trainings, providing support to teams as needed.
• Perform other duties as assigned.

Requirements

• Proven experience as an HR Generalist or similar role.
• In-depth knowledge of HR policies, procedures, and employment laws.
• Experience with immigration processes and compliance, particularly USCIS regulations.
• Strong analytical skills to assess employee data and identify trends.
• Excellent communication and interpersonal skills to interact with employees at all levels.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in HR software and Microsoft Office Suite.

Nice-to-haves

• Experience with compliance reporting and audits.
• Familiarity with benefits administration and open enrollment processes.
• Knowledge of FMLA and leave management best practices.
• Experience in conducting training sessions or workshops.

Benefits

• Health insurance coverage
• Dental insurance coverage
• 401k retirement savings plan
• Paid time off and holidays
• Professional development opportunities
• Flexible scheduling options