Sr. International Mobility and HR Compliance Specialist

Roquette - Geneva, IL

Full-time - Mid Level

Geneva, IL

Food Services and Drinking Places

About the position

The Senior International Mobility and HR Compliance Specialist at Roquette is responsible for managing the end-to-end international and domestic mobility processes for expatriates and local contracts, as well as overseeing HR compliance for the Americas region. This role involves collaboration with various stakeholders to ensure smooth mobility operations and compliance with employment laws, while also providing expert guidance on mobility-related matters.

Responsibilities

• Manage all aspects of end-to-end mobility process, both international and domestic, focusing on movement into US locations.
• Serve as subject matter expert and consultant to employees, candidates, Talent Acquisition, HR team, and other key stakeholders on mobility-related matters.
• Design and implement mobility and immigration processes in partnership with global stakeholders including Finance and Purchasing.
• Develop and maintain detailed process documentation, including standard operating procedures, work instructions, and process flows.
• Manage vendor relationships with all mobility vendors, including immigration attorneys, relocation services, tax consultants, and destination services.
• Work with service providers to ensure SLAs and internal clients' needs are met.
• Act as the first point of contact for candidates, HR, Talent Acquisition, hiring managers, and internal stakeholders, advising on mobility process, requirements, timelines, and financial impact.
• Develop, implement, maintain, and execute international relocation policies and guidelines, including handling exception management/tracking.
• Partner with internal stakeholders like Corporate Tax, Export Control, Legal, Rewards, and HR and Payroll specialists to ensure compliance and improve knowledge in this area.
• Provide detailed Mobility reporting and analysis on a regular basis to HR leadership team and other stakeholders.
• Manage the VIE French international internship program in partnership with the global team.
• Contribute to annual Y+1 budgeting process as budget lead for expatriate labor costs and external services; monitor and manage associated costs throughout the year.
• Partner with Treasury on chargebacks for expat expenses ensuring timely and accurate reporting.
• Maintain knowledge of federal, state, and local employment laws and regulations, and human resources best practices, assisting with developing, coordinating, and recommending changes for improvement.
• Maintain the company's employee handbook and HR policies by coordinating input from appropriate stakeholders and ensuring compliance with applicable laws and regulations.
• Manage and implement compliance-related processes and policies as requested and in partnership with COEs.
• Review mandatory and non-mandatory training programs for compliance with relevant laws, including anti-harassment training, wage and hour training, and data privacy.
• Identify discrepancies, risks, and other problems, preparing reports, presenting findings, and recommending corrective measures.
• Partner with stakeholders to implement recommended corrective measures to resolve problems and noncompliance.
• File appropriate compliance reports with regulatory agencies.
• Direct the development or implementation of HR compliance-related policies and procedures throughout the organization.

Requirements

• Bachelor's Degree in HR, Business or a related field.
• Exceptional organizational skills and a proactive approach to task management.
• Bi-lingual in English & Spanish/Portuguese/French is preferred.
• Advanced Microsoft Office 365 skills, including excel proficiency.
• High level of attention to detail and strong problem-solving skills.
• Ability to handle highly sensitive data with confidentiality and integrity; ability to exercise appropriate judgment.

Nice-to-haves

• Bi-lingual skills in English and Spanish or Portuguese are a plus.

Benefits

• Competitive pay
• Annual performance bonus
• Comprehensive benefits
• 6.2% company retirement contribution
• Professional development opportunities
• Generous paid time off
• 12 annual paid company holidays
• 12 weeks 100% paid maternity leave
• Up to 4 weeks 100% paid parental leave
• Student loan repayment assistance
• Tuition reimbursement program for select roles
• Annual wellness benefit
• Wellness centered programs focused on health needs.