Sr. Project Coordinator

WSP Global - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

10,001+ employees

Professional, Scientific, and Technical Services

About the position

kW Mission Critical Engineering, a WSP company, is a high-performance consulting engineering firm specializing in the design of data centers and mission-critical environments globally. We pride ourselves on hiring intelligent, responsive, and collaborative team players who thrive in a mentoring office culture. Our designs encompass mechanical, electrical, plumbing, fire protection, controls, telecommunications, and security systems, ensuring that many of the world's leading Fortune 100 companies remain operational 24/7 throughout the year. As part of our commitment to innovation, we engage in large-scale projects that have received numerous awards. Our team frequently travels to construction sites to witness the implementation of our designs firsthand. Being part of WSP allows us to provide our employees with enhanced professional development opportunities and a workplace culture that has been consistently recognized as one of the “Best Places to Work.” We invite you to join our talented team in creating impactful projects. In this role, the Sr. Project Coordinator will be instrumental in supporting the Project Leader and project teams with various administrative tasks throughout the project lifecycle. This position requires a proactive approach to assist in advancing project goals, enhancing communication among team members and clients, and facilitating project integration.

Responsibilities

• Maintain project calendar including project schedules and publish to project team.
• Assist in preparation of materials required for project pursuit.
• Assist in preparing PSA checklist and other internal forms.
• Assist in processing contracts and sub-consultant contracts.
• Assist in scheduling design reviews, charrettes, and regular project meetings.
• Attend project, department, and team meetings and take meeting notes; distribute notes internally and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the tk1sc standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates, and responding to RFI's, submittals, and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports, and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

Requirements

• High School Diploma or GED required.
• 3+ years of experience in a related field.
• Proficiency in MS Office applications, including Word, Excel, Outlook, and PowerPoint.
• Basic CAD and REVIT skills are a plus.
• Familiarity with Deltek Vision is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Excellent verbal and written communication skills.
• Strong problem-solving skills.
• Strong computer and typing skills.
• Detail-oriented and thorough.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness and eagerness to learn.
• Deadline-oriented with the ability to track and maintain multiple concurrent deadlines.

Nice-to-haves

• Basic CAD and REVIT skills
• Familiarity with Deltek Vision
• Familiarity with Smartsheet
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings plan
• Flexible workplace model
• Professional development opportunities