Sr. Project Coordinator

$89,440 - $91,520/Yr

Ihire - Summit, NJ

Full-time - Mid Level

Summit, NJ

10,001+ employees

Administrative and Support Services

About the position

Innova Solutions is immediately hiring for a Sr. Project Coordinator to work collaboratively with the Cell Therapy Organization. This role is essential in managing key projects related to Cell Therapy Operations, ensuring that all logistics are handled efficiently. The Sr. Project Coordinator will be responsible for tracking project timelines, maintaining documentation, and supporting the development of meeting materials and presentations. This position requires a proactive approach to monitor project timelines and assist in coordinating activities that help the project team achieve key milestones. The role involves generating and collecting project-related data, organizing it effectively for analysis, and identifying reporting needs to produce metric and trend reports for various teams, including the Quality Council and Value Stream Leadership Team. The coordinator will also manage project budgets and expenses, address correspondence, manage calendars, and schedule meetings and events. A critical aspect of this position is anticipating conflicts and issues, taking appropriate steps to ensure smooth operations, and maintaining accurate departmental records. Additionally, the Sr. Project Coordinator will prioritize activities based on departmental objectives, ensure the manager is prepared for meetings, and respond to support requests in a timely manner. The ideal candidate will have a strong background in project coordination, particularly in the Cell Therapy, Biopharma, or Pharma industries, and will be expected to maintain professional knowledge through continuous learning.

Responsibilities

• Serve as project coordinator for key projects scoping Cell Therapy Operations.
• Manage logistics related to project timelines, tracking progress, and maintaining project documentation.
• Support development of meeting materials and PowerPoint presentations.
• Generate and collect project-related data and organize it effectively for analysis by the project team.
• Identify reporting needs and generate project-related metric and trend reports on a periodic basis.
• Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones.
• Maintain and reconcile project budget and expenses.
• Address correspondence, manage calendars, schedule meetings, events, and maintain accurate departmental records.
• Proactively look ahead at schedules, events, and needs of manager/team, anticipating conflicts, problems, and issues.
• Responsible for departmental status reporting and updating various SharePoint sites and other tracking documents.
• Prioritize activities and take prompt action based on an understanding of departmental objectives and business needs.
• Ensure manager's preparedness for meetings by assembling meeting materials and pre-reads.
• Prioritize and complete support requests in a timely manner.
• Independently research complex inquiries and respond or escalate inquiries, recommending solutions as appropriate.
• Maintain professional and technical knowledge by remaining current with continuous learning modules.

Requirements

• Associate or Bachelor degree required.
• 3+ years of project coordinator experience or comparable experience.
• 3+ years of experience contributing to or managing projects.
• 3+ years of experience with Microsoft Office suite or MS Office 365.
• 3+ years of experience in Cell Therapy, Biopharma, Pharma, Medical, or similar industry.

Benefits

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA)
• Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and Long term Disability
• Accident & Critical illness coverage
• Pre-paid legal & ID theft protection
• Sick time
• Employee Assistance Program (EAP)