Sr Research Administration Operations Analyst

$66,560 - $101,546/Yr

City of Hope - Duarte, CA

Full-time

Duarte, CA

Hospitals

About the position

The Sr. Research Administration Operations Analyst (SRO) plays a crucial role in supporting the daily operations of the Beckman Research Institute of City of Hope. This position involves managing pre and post-award activities, including budget preparation, proposal development, and project close-out. The SRO is expected to have expert knowledge of sponsor institutions and to act as a resource for research operations analysts, ensuring compliance with financial and administrative guidelines.

Responsibilities

• Support daily operations within the department under minimal supervision.
• Assist with pre and post-award activities including budget preparation, proposals, analysis, and project close out.
• Generate financial reports for assigned Principal Investigators (PIs) and chart strings.
• Coordinate proposal development and submission in collaboration with PIs, the Office of Sponsored Research (OSR), and the Institutional Review Board (IRB).
• Develop, edit, and advise on budgets, justifications, biosketches, etc.
• Maintain accurate allocation of personnel expenditures and effort on all chart strings within the assigned portfolio.
• Reconcile and coordinate monthly and quarterly effort certification of the assigned portfolio, processing corrective actions as necessary.
• Approve and reconcile purchase orders to verify appropriateness of expenses and availability of funds.
• Reconcile chart string activity to ensure accurate expenditure procedures are in accordance with sponsor and COH guidelines.
• Assist in annual departmental budget preparation/development by gathering, analyzing, and reporting data as requested.
• Support the project close-out processes including clearing encumbrances, closing POs, and paying invoices.
• Assist the Business Manager (BM) and PI with contract management, including contract workflow, new agreements, and amendments.
• Assist with the implementation of long-range financial plans, analyses, and initiatives under the direction of the BM.
• Coordinate personnel actions for department staff and/or faculty as requested, including new hire onboarding and NES onboarding.
• Assist in department business activities, including purchasing, facilities, travel, and reporting required by the institution.
• Coordinate building and equipment safety and maintenance, and other services.
• Coordinate lab safety training, lab coat services, and other general lab support.

Requirements

• Bachelor's Degree (any discipline).
• High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements.
• 5+ years related experience in business administration and administrative analysis (budgets, grant accounting, facility, or personnel support).

Nice-to-haves

• Bachelor's degree in business, finance, business administration, research administration, science, or related field is preferred.
• 2+ years of experience in research administration is preferred.
• Pre-award and post-award grant administration experience.
• Clinical trial experience and/or familiarity with biostatistics, strongly desired.
• Research fund management, including effort tracking.
• Budget development experience.
• Experience with rate setting and tracking financial and non-financial performance metrics.
• Finance/accounting experience (not cash register).
• Strong Excel skills: pivot tables, VLOOKUP, formula linkages between worksheets and power query.
• Certified Research Administrator (CRA), strongly desired.
• Ability to work independently and demonstrate creative problem-solving skills.