Sr Research Administration Operations Analyst

City of Hope - Irwindale, CA

Full-time

Irwindale, CA

Hospitals

About the position

The Sr. Research Operations Analyst (SRO) at the Beckman Research Institute of City of Hope plays a crucial role in supporting daily operations within the department, focusing on pre and post-award activities related to research administration and financial management. This position requires expert knowledge of sponsor institutions and the ability to work independently, making decisions and providing resources to other research operations analysts. The SRO will be involved in budget preparation, proposal development, financial reporting, and project close-out processes, contributing to innovative approaches in the fight against cancer and other life-threatening illnesses.

Responsibilities

• Support daily operations within the department under minimal supervision.
• Assist with pre and post-award activities including budget preparation, proposals, analysis, and project close out.
• Generate financial reports for assigned Principal Investigators (PIs) and chart strings.
• Coordinate proposal development and submission in collaboration with PIs, the Office of Sponsored Research (OSR), and the Institutional Review Board (IRB).
• Develop, edit, and advise on budgets, justifications, biosketches, etc.
• Maintain accurate allocation of personnel expenditures and effort on all chart strings within the assigned portfolio.
• Reconcile and coordinate monthly and quarterly effort certification of the assigned portfolio, processing corrective actions as necessary.
• Approve and reconcile purchase orders to verify appropriateness of expenses and availability of funds.
• Reconcile chart string activity to ensure accurate expenditure procedures are in accordance with sponsor and COH guidelines.
• Assist in annual departmental budget preparation/development by gathering, analyzing, and reporting data as requested.
• Support project close-out processes including clearing encumbrances, closing POs, and paying invoices.
• Assist the Business Manager (BM) and PI with contract management, including contract workflow, new agreements, and amendments.
• Assist with the implementation of long-range financial plans, analyses, and initiatives under the direction of the BM.
• Coordinate personnel actions for department staff and/or faculty as requested, including new hire onboarding and NES onboarding.
• Assist in department business activities including purchasing, facilities, travel, and reporting required by the institution.
• Coordinate building and equipment safety and maintenance, and other services.
• Coordinate lab safety training, lab coat services, and other general lab support.

Requirements

• Bachelor's Degree (any discipline) or High School diploma with 6-8 years of experience in research administration as a substitute for minimum education requirements.
• 5+ years related experience in business administration and administrative analysis (budgets, grant accounting, facility, or personnel support).

Nice-to-haves

• Bachelor's degree in business, finance, business administration, research administration, science, or related field is preferred.
• 2+ years of experience in research administration is preferred.
• Pre-award and post-award grant administration experience.
• Clinical trial experience and/or familiarity with biostatistics, strongly desired.
• Research fund management, including effort tracking.
• Budget development experience.
• Experience with rate setting and tracking financial and non-financial performance metrics.
• Finance/accounting experience (not cash register).
• Strong Excel skills: pivot tables, VLOOKUP, formula linkages between worksheets and power query.
• Certified Research Administrator (CRA), strongly desired.
• Ability to work independently and demonstrate creative problem-solving skills.

Benefits

• Comprehensive benefits package including health insurance, retirement plans, and paid time off.