Sr Research Operations Analyst (Remote)

$66,560 - $101,546/Yr

City of Hope - Duarte, CA

Full-time

Remote - Duarte, CA

Hospitals

About the position

Join the Beckman Research Institute of City of Hope as a Senior Research Operations Analyst (SRO) and be part of a team that is at the forefront of groundbreaking research aimed at changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. This remote position offers an opportunity to contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. As an SRO, you will support daily operations within the department under minimal supervision, assisting with both pre and post-award activities including budget preparation, proposals, analysis, and project close-out. Your expert knowledge of sponsor institutions and research operations will be invaluable as you make independent decisions and serve as a resource for other analysts. In this role, you will be responsible for a variety of tasks that encompass research administration and financial management. This includes generating financial reports for assigned Principal Investigators (PIs), coordinating proposal development and submission, and maintaining accurate allocation of personnel expenditures. You will also be involved in reconciling monthly and quarterly effort certifications, approving purchase orders, and assisting in the annual departmental budget preparation. Your contributions will be critical in supporting the project close-out processes and assisting the Business Manager with contract management and long-range financial planning. Additionally, you will play a key role in human resources by coordinating personnel actions for department staff and faculty, including new hire onboarding and other administrative tasks. Your support will extend to various department business activities, ensuring smooth operations in purchasing, facilities, travel, and compliance with institutional reporting requirements. This position is ideal for someone with a strong background in research administration and a passion for contributing to impactful research initiatives.

Responsibilities

• Support daily operations within the department under minimal supervision.
• Assist with pre and post-award activities including budget preparation, proposals, analysis, and project close-out.
• Generate financial reports for all assigned Principal Investigators (PIs) and chart strings.
• Coordinate proposal development and submission in collaboration with PIs, the Office of Sponsored Research (OSR), and the Institutional Review Board (IRB).
• Develop, edit, and advise on budgets, justifications, biosketches, etc.
• Maintain accurate allocation of personnel expenditures and effort on all chart strings within the assigned portfolio.
• Reconcile and coordinate monthly and quarterly effort certification of the assigned portfolio, processing corrective actions as necessary.
• Approve and reconcile purchase orders to verify appropriateness of expenses and availability of funds.
• Reconcile chart string activity to ensure accurate expenditure procedures are in accordance with sponsor and COH guidelines.
• Assist in annual departmental budget preparation/development by gathering, analyzing, and reporting data as requested.
• Support the project close-out processes including clearing encumbrances, closing POs, closing out sub-awards, and paying invoices.
• Assist the Business Manager (BM) and PI with contract management, including contract workflow, new agreements, and amendments.
• Assist with the implementation of long-range financial plans, analyses, and initiatives under the direction of the BM.
• Coordinate personnel actions for department staff and/or faculty as requested, including new hire onboarding and NES onboarding.
• Assist in department business activities, including purchasing, facilities, travel, and reporting required by the institution.
• Coordinate building and equipment safety and maintenance, and other services.
• Coordinate lab safety training, lab coat services, and other general lab support.

Requirements

• Bachelor's Degree (any discipline).
• High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements.
• 5+ years related experience in business administration and administrative analysis (budgets, grant accounting, facility, or personnel support).

Nice-to-haves

• Bachelor's degree in business, finance, business administration, research administration, science, or related field is preferred.
• 2+ years of experience in research administration is preferred.
• Pre-award and post-award grant administration experience.
• Clinical trial experience and/or familiarity with biostatistics, strongly desired.
• Research fund management, including effort tracking.
• Budget development experience.
• Experience with rate setting and tracking financial and non-financial performance metrics.
• Finance/accounting experience (not cash register).
• Strong Excel skills: pivot tables, VLOOKUP, formula linkages between worksheets and power query.
• Certified Research Administrator (CRA), strongly desired.
• Ability to work independently and demonstrate creative problem-solving skills.