Sr Research Operations Analyst

$66,560 - $101,546/Yr

City of Hope - Duarte, CA

Full-time - Mid Level

Duarte, CA

Hospitals

About the position

Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. Under minimal supervision, the Sr. Research Operations Analyst (SRO) supports daily operations within the department; independently assists with pre and post-award activities including budget preparation, proposals, analysis, and project close out. The successful candidate will possess expert knowledge of sponsor institutions (i.e. S2S proposal software, GAAP, ERP/PeopleSoft) with the ability to make decisions independently and experience to be a resource to research operations analysts. As a Sr. Research Operations Analyst, you will be responsible for various aspects of research administration and financial management, including generating financial reports for assigned Principal Investigators (PIs), coordinating proposal development, maintaining accurate allocation of personnel expenditures, and assisting in annual departmental budget preparation. You will also play a key role in human resources by coordinating personnel actions for department staff and faculty, and providing support for department business activities such as purchasing and facilities management. This position requires a Bachelor's Degree in any discipline, with a preference for candidates holding a degree in business, finance, or related fields. A minimum of 5 years of related experience in business administration and administrative analysis is required, along with strong Excel skills and the ability to work independently. City of Hope is committed to diversity, equity, and inclusion, and strives to create an inclusive workplace environment that engages all employees and provides opportunities for personal and professional growth.

Responsibilities

• Support daily operations within the department under minimal supervision.
• Assist with pre and post-award activities including budget preparation, proposals, analysis, and project close out.
• Generate financial reports for all assigned Principal Investigators (PIs) and chart strings.
• Coordinate proposal development and submission in collaboration with PIs, the Office of Sponsored Research (OSR), and the Institutional Review Board (IRB).
• Develop, edit, and advise on budgets, justifications, biosketches, etc.
• Maintain accurate allocation of personnel expenditures and effort on all chart strings within the assigned portfolio.
• Reconcile and coordinate monthly and quarterly effort certification of the assigned portfolio, processing corrective actions as necessary.
• Approve and reconcile purchase orders to verify appropriateness of expenses and availability of funds.
• Reconcile chart string activity to ensure accurate expenditure procedures are in accordance with sponsor and COH guidelines.
• Assist in annual departmental budget preparation/development by gathering, analyzing, and reporting data as requested.
• Support the project close-out processes including clearing encumbrances, closing POs, closing out sub-awards, and paying invoices.
• Assist the Business Manager (BM) and PI with contract management, including contract workflow, new agreements, and amendments.
• Assist with the implementation of long-range financial plans, analyses, and initiatives under the direction of the BM.
• Coordinate personnel actions for department staff and/or faculty as requested, including new hire onboarding and NES onboarding.
• Assist in department business activities, including purchasing, facilities, travel, and reporting required by the institution.
• Coordinate building and equipment safety and maintenance, and other services.
• Coordinate lab safety training, lab coat services, and other general lab support.

Requirements

• Bachelor's Degree (any discipline).
• High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements.
• 5+ years related experience in business administration and administrative analysis (budgets, grant accounting, facility, or personnel support).

Nice-to-haves

• Bachelor's degree in business, finance, business administration, research administration, science, or related field is preferred.
• 2+ years of experience in research administration is preferred.
• Pre-award and post-award grant administration experience.
• Clinical trial experience and/or familiarity with biostatistics, strongly desired.
• Research fund management, including effort tracking.
• Budget development experience.
• Experience with rate setting and tracking financial and non-financial performance metrics.
• Finance/accounting experience (not cash register).
• Strong Excel skills: pivot tables, VLOOKUP, formula linkages between worksheets and power query.
• Certified Research Administrator (CRA), strongly desired.
• Ability to work independently and demonstrate creative problem-solving skills.

Benefits

• Comprehensive benefits package including health insurance, dental insurance, and vision insurance.
• 401k retirement savings plan with matching contributions.
• Paid holidays and vacation time.
• Flexible scheduling options.
• Professional development opportunities and support for continuing education.