Sr. Specialist, Budget & Resource Planning, Marketing Operations

$55,000 - $62,425/Yr

Vail Resorts

Full-time - Mid Level

Remote

Amusement, Gambling, and Recreation Industries

About the position

The Senior Specialist in Budget & Resource Planning for Marketing Operations at Vail Resorts is responsible for managing the Marketing team's budgets, invoicing, purchase orders, and receivables. This role requires a detail-oriented individual who can work autonomously while interfacing with multiple departments to ensure budget accuracy and compliance. The position also involves contributing to resource planning initiatives and various budgeting projects, making it essential for the candidate to possess strong analytical and communication skills.

Responsibilities

• Drive effective budget management and compliance while enhancing cross-departmental budget understanding.
• Manage and track purchase orders requested by Marketing teams to ensure timely payments to suppliers.
• Oversee Planful budget trackers for Marketing teams, ensuring budget accuracy and financial literacy for stakeholders through training and business storytelling.
• Lead variance investigations for issues such as late invoices, rectify incorrect expense mapping, and make recommendations as needed.
• Manage the monthly close and forecasting processes from start to finish, including deliverables such as accruals and journal entries.
• Facilitate monthly close meetings to address variances to forecasts, communicating variance drivers to senior leadership.
• Lead partnerships with Procurement & Accounts Payable to streamline budget management processes across the Marketing organization.
• Act as a liaison between Finance, Procurement, Accounts Payable, General Ledger, and Marketing stakeholders.
• Develop training materials and facilitate sessions to educate Marketing teams on the budget process.
• Continuously analyze processes and implement improvements to drive efficiencies, including creation of Standard Operating Procedures (SOPs).
• Assist team manager in leading upcoming fiscal year budget planning, working closely with senior leadership stakeholders.
• Perform additional Marketing Operations duties as requested by leadership.

Requirements

• Bachelor's degree in Marketing, Business, Finance, or a related field preferred
• 2-5 years of experience in marketing, finance, or a related role
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Excellent communication, organization, and analytical skills
• Ability to manage multiple tasks and prioritize effectively
• A collaborative spirit and willingness to learn in a fast-paced environment
• Experience with Coupa, Planful or PeopleSoft systems an asset

Nice-to-haves

• Experience with Coupa, Planful or PeopleSoft systems an asset

Benefits

• Ski/Mountain Perks: Free passes for employees, employee discounted lift tickets for friends and family, and free ski lessons
• Employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Health Insurance: Medical, Dental, and Vision Insurance plans for eligible seasonal employees after working 500 hours
• Free ski passes for dependents
• Critical Illness and Accident plans