Sr Total Loss Customer Care Specialist

$20 - $26/Yr

Ritchie Bros - Westchester, IL

Full-time - Mid Level

Remote - Westchester, IL

5,001-10,000 employees

Administrative and Support Services

About the position

Here at IAA, an RB Global, Inc. company, our Senior Total Loss Customer Care Specialists are an important part of our vehicle life cycle process, providing vehicle owners with the information they need to navigate our title procurement process. Senior Total Loss Customer Care Specialists embody our main values of 'accountability' and a 'will to succeed' through coordinating with vehicle owners and members every step of the way. Helping to keep our customers informed, answering questions, and maximizing their expertise to ensure we're delivering excellent results and setting realistic timelines and expectations. What makes this role even better?! It's virtual/ remote and can be located anywhere in the United States, with only occasional travel needed to local IAA facilities. And don't worry, we have the equipment covered, all you need is high-speed internet and a private work area. At IAA we believe in each other and our teams. As such, each employee may be asked to change functions in order to support our needs. These responsibilities may include phone support to inbound and outbound calls, claims and work order processing, and preparing salvage documentation. In order to be successful in this role, employees will need to be willing and able to rotate among these priorities to provide top-tier support to our growing customer base.

Responsibilities

• Review new file assignments to conclude the most effective handling procedures required to acquire title documents based on established guidelines.
• Handles telephone inquiries on claim status about the total losses title process.
• Obtain and review reports, statements, records, and related materials to inform process decisions within established guidelines and own first-level service recovery efforts and critical issue resolution.
• Have direct ownership of first and second-level service recovery efforts and escalations.
• Ensures that all documents pertaining to a claim are electronically attached and labeled in the file management system.
• Responds to all correspondence in accordance with the established accountability standards.
• Provides vehicle owners with the information they need to navigate the title procurement process by clearly setting expectations and outlining the next steps.
• Communicate when all documents have been received so the process can flow.
• Provides relationship and professional service to customers, peers, and partners.
• Act as a mentor within the department in areas of subject matter expertise. Assists with onboarding and training peers.
• Execute with speed and urgency to conclude, communicate, and obtain all documentation required to prepare the vehicle for sale.
• Address assigned inventory of salvage vehicles to drive effective results, using state-specific methods and processes.
• Learns and maintains detailed knowledge of state salvage and title laws for assigned states and may aid partners by answering questions about owner-retained salvage laws and salvage title laws.
• Documents files to include all key procedures, next steps about title process, interactions with customers, vehicle providers, and internal partners.
• May be asked to step in as team lead while the supervisor is unavailable.
• Act as primary account point of contact for low-volume accounts.
• Help with other functions and duties as needed.
• Duties are subject to change, based on needs.

Requirements

• 4 or more years prior auto insurance claims handling experience.
• Excellent written, verbal, communications skills while collaborating with different departments.
• High School Diploma or equivalent.
• Some college education preferred.
• Experience handling vehicle titles and state-specific documents preferred.
• Proficient with Microsoft Office software suites (Word, Outlook, Excel).
• High-speed internet is required when working remotely.
• Ability to handle difficult and stressful situations with professional composure.
• Proven experience analyzing, organizing, and prioritizing work while making deadlines.
• Work evenings, nights, and weekends as necessary.
• Work in a fast service-oriented environment.
• Process and handle confidential information with caution.

Nice-to-haves

• Some college education preferred.
• Experience handling vehicle titles and state-specific documents preferred.

Benefits

• Health insurance
• 401K
• STD/LTD
• Life Insurance/AD&D
• Paid holidays
• Vacations