Staff Accountant, Accounts Receivable & Accounts Payable

$51,917 - $66,186/Yr

Kent Intermediate School District - Grand Rapids, MI

Full-time - Entry Level

Grand Rapids, MI

Educational Services

About the position

The Staff Accountant for Accounts Receivable & Accounts Payable at Kent Intermediate School District is a full-time, year-round position responsible for processing accounting transactions, compiling financial reports, and maintaining accurate records for documentation and control. This role is crucial in ensuring the financial integrity of the district's operations, requiring a high level of attention to detail and organizational skills. The accountant will handle both accounts receivable and accounts payable functions, ensuring timely and accurate processing of financial transactions. In the accounts receivable domain, the accountant will maintain complete records of all transactions, administer the cash receipting process, prepare and send invoices, and monitor the aging of receivables. This includes initiating calls regarding unpaid invoices and reconciling credit card revenue processing. The role also involves processing quarterly invoicing for shared costs with other school districts and organizations. On the accounts payable side, the accountant will sort and match invoices to purchase orders, review invoices for accuracy, and ensure timely entry of all payments into the financial accounting system. Maintaining positive communication with vendors and resolving payment discrepancies is essential. The accountant will also be responsible for creating disbursement and investment reports for the Board of Education and tracking outstanding checks. Additionally, the position requires completing year-end audit tasks, submitting weekly accounts payable ACH files, and providing backup for purchasing staff as necessary. The accountant will demonstrate a strong commitment to equity, social justice, and inclusion in all practices and responsibilities. This position is vital for the financial health of the Kent Intermediate School District, ensuring compliance with accounting standards and effective financial management.

Responsibilities

• Maintain complete records of all accounts receivable transactions for the District.
• Administer the cash receipting process and verify bank deposits.
• Prepare and send accounts receivable invoices twice per week.
• Utilize internet banking for necessary transfers and ACH transactions.
• Monitor aging of receivables and initiate calls regarding month-end statements of unpaid District invoices.
• Administer the e-funds credit card system.
• Reconcile credit card revenue processing to enter into general ledger.
• Maintain cash book.
• Process quarterly invoicing for shared costs with other school districts/organizations.
• Sort and match invoices to purchase orders for accounts payable.
• Review invoices for account number accuracy and obtain signature approvals.
• Distribute incoming invoices and statements to appropriate staff.
• Ensure timely and accurate entry of all payments in the financial accounting system, Munis.
• Balance accounts payable checks against financial system reports and prepare checks for mailing.
• Maintain positive communications with vendors and resolve discrepancies regarding payment status.
• Create disbursement and investment reports for the Board of Education.
• Track outstanding checks on at least a quarterly basis.
• Process and file 1099's for year-end tax reporting.
• Complete year-end audit tasks including inventory and reconciliations.
• Complete weekly accounts payable ACH file submission.
• Complete cash and investment reports.
• Maintain summary spreadsheet for enhancement millage flow through payments to local school districts.
• Provide backup for purchasing staff accountant and other areas as necessary.
• Perform tasks and projects as requested by Grants & Budget Coordinator and the Director of Fiscal Services.

Requirements

• Bachelor's degree in accounting/finance preferred or associates degree with commensurate experience.
• Proficient at Microsoft Excel and knowledge of other Microsoft Suite products.
• Familiarity with school fund accounting procedures and systems preferred.
• Familiar with General Accepted Accounting Procedures (GAAP).
• Broad knowledge of organization operations, policies, and procedures.
• Must possess a positive attitude and interpersonal skills to clearly communicate to both internal and external customers.
• High level of organizational and problem solving skills with the ability to prioritize and work independently with confidentiality, trust, and accuracy.
• Predictable and reliable attendance is essential.

Nice-to-haves

• Experience in a school district accounting environment.
• Knowledge of Munis financial accounting system.

Benefits

• Full medical, dental, and vision insurance.
• Generous paid sick and vacation days.
• State of Michigan School Employment retirement program.
• Participation in the Public Student Loan Forgiveness program (PSLF/ SAVE plan) for eligible Federal student loans.