Staff Accountant -Corporate

World Council Of Credit Unions (Woccu) - Washington, DC

Full-time - Entry Level

Hybrid - Washington, DC

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The World Council of Credit Unions (WOCCU) is seeking a Staff Accountant - Corporate to perform various accounting duties essential to the organization. This role involves processing accounts payable invoices, employee expense reports, corporate credit card statements, payroll, and receipts originating from trade associations, international training, conferences, and donations. The Staff Accountant will also be responsible for maintaining accounting files and providing general administrative support to the accounting department. In the accounts payable processing segment, the Staff Accountant will match invoices and payment requests to supporting documentation, ensuring adherence to organizational policies and procedures. This includes reconciling vendor statements, researching discrepancies, and processing invoices for timely payment through data entry into the accounting software. The role also requires managing employee travel advances and expense reports, maintaining vendor information, and preparing vendor 1099s as necessary. The Staff Accountant will utilize Bill.com for processing weekly accounts payable and will monitor the accounting electronic mailbox for incoming invoices and correspondence, responding to vendor inquiries promptly. For payroll processing, the Staff Accountant will manage the planning and execution of payroll processes to ensure compliant bi-weekly payrolls for a U.S. multi-jurisdictional and global employee base. This includes ensuring compliance with various labor and tax regulations, overseeing payroll service provider outputs, auditing quarterly tax filings, and maintaining project billing and time/attendance systems. The Staff Accountant will also be responsible for accounts receivable processing, including cash receipts and donation accounting, and will serve as a liaison for the accounting department to assist other departments with inquiries about expenditures and budgets. The position requires a strong understanding of generally accepted accounting principles and the ability to maintain accurate accounts payable and journal entries on a regular basis. The Staff Accountant will also be expected to improve efficiencies by collaborating with the Human Resources and Accounting teams to streamline processes.

Responsibilities

• Match invoices and payment requests to supporting documentation and review for accuracy and completeness.
• Reconcile vendor statements and research discrepancies.
• Process invoices for timely payment through data entry into accounting software.
• Manage employee travel advances and expense reports.
• Maintain vendor information and prepare vendor 1099s as required.
• Utilize Bill.com to process weekly accounts payable and payments.
• Monitor the Accounting electronic mailbox for incoming invoices and correspondence.
• Provide audit support by pulling and filing required documentation for external auditors.
• Review monthly A/P aging for accuracy.
• Manage payroll processes to ensure compliant bi-weekly payrolls for a multi-jurisdictional employee base.
• Ensure compliance with labor and tax regulations.
• Oversee payroll service provider outputs for accurate paycheck calculation and tax withholding.
• Audit quarterly tax filings and maintain project billing and time/attendance systems.
• Process cash receipts and account for donations, including reconciliations to the CRM.
• Produce and support monthly journal entries and general ledger reconciliations.
• Serve as an accounting department liaison for inquiries about expenditures and budgets.
• Maintain files and documentation in accordance with company policy and accepted accounting practices.

Requirements

• High School diploma required; Associate degree in Accounting preferred.
• Three years of experience in an office setting, including accounts payable, accounts receivable, and corporate accounting experience.
• Effective communication skills, with the ability to write standard correspondence and present information in small group settings.
• Fluency in English; bilingual in Spanish is a plus.

Nice-to-haves

• Experience with Bill.com or similar accounting software.
• Knowledge of international payroll processes and compliance requirements.
• Strong analytical and problem-solving skills.

Benefits

• Hybrid working model requiring in-office attendance twice a week for the D.C. office.
• Fully remote work option available for the Madison, WI office.
• Equal opportunity employer with a commitment to diversity and inclusion.