Staff Accountant, Employee Benefits

ABM Industries - Sugar Land, TX

Full-time - Entry Level

Hybrid - Sugar Land, TX

Specialty Trade Contractors

About the position

The Staff Accountant, Employee Benefits at ABM Industries is responsible for the accurate accounting of all employee benefits, including both non-union and union benefits. This role involves managing complex reconciliations, ensuring compliance with various contracts, and collaborating with multiple departments such as Human Resources and Legal. The position requires a strong understanding of payroll and benefits accounting, as well as the ability to prepare for audits and assist with tax compliance.

Responsibilities

• Perform multi-state union accounting of benefits, PTO, and other fringe benefits for contract compliance.
• Conduct general ledger account reconciliations focusing on employee benefit accounts.
• Calculate employee PTO benefits per union contracts using manual Excel files.
• Research and communicate benefit discrepancies with HR-benefits, billing departments, employees, and branch managers.
• Review and resolve benefit accruals and payment discrepancies internally.
• Maintain and balance accounts by verifying, allocating, posting, and reconciling transactions; resolve discrepancies.
• Manage all accounting adjustments related to new union rates and benefits due to new contracts.
• Participate in the monthly accounting close cycle and ensure all deadlines are met.
• Reconcile monthly accruals versus payments.
• Provide monthly reporting on benefit enrollment versus contracts and analyze financial gains or losses.
• Research month-to-month balance sheet and profit and loss account variances.
• Resolve accounting discrepancies arising from the payment of benefits to union employees.
• Prepare annual Year-End Multi-Employer reporting for the SEC team.
• Handle special projects and other duties as assigned.
• Maintain knowledge of laws and regulations related to EEO, affirmative action, collective bargaining agreements, unions, and labor relations.
• Assist with preparation of plans, policies, documents, and reports including EEO-1 and affirmative action plans.
• Comply with HIPAA Rules and Regulations.
• Assist with preparation of documents for contract negotiations and meetings with labor organizations.
• Document, track, and report benefit enrollments and ensure proper deductions from employee paychecks.
• Ensure contracts are inputted correctly into the benefit system.
• Provide PTO reporting to local managers for annual or termination payouts.
• Communicate with local HR, Payroll, and Operations to resolve issues with union payments.

Requirements

• BS or BA degree in Accounting, Finance, MIS, or Economics.
• Human Resource degree acceptable with payroll/benefit experience.
• Advanced MS Excel skills.
• 2 years of benefits accounting experience; union benefits accounting experience is a plus.
• Understanding of payroll processing requirements is a plus.
• Strong commitment to teamwork and relationship-building.
• Good communication skills and ability to work with different management levels.
• Detail-oriented with strong analysis and communication skills.
• Positive attitude with a strong desire to learn.
• Ability to work within deadlines in a fast-paced environment.

Nice-to-haves

• Experience with union benefits accounting is a plus.
• Understanding of payroll processing requirements is a plus.

Benefits

• Comprehensive benefits package including health and welfare benefits, PTO benefits, retirement benefits, and other fringe benefits.