Staff Accountant

Full-time - Entry Level

Hummelstown, PA

About the position

ARM Group is hiring a Staff Accountant who will be responsible for tactical and administrative support relating to accounts payable, timesheet processing, payroll administration, and general accounting functions. The Staff Accountant handles the day-to-day accounting responsibilities with an emphasis on accuracy, timeliness, and attention to detail. This role focuses on supporting the accounting function through accounts payable management, timesheet validation, payroll processing through Paylocity, and employee profile administration across various systems. Demonstrating strong organizational skills, attention to detail, and the ability to learn new systems and processes quickly will be key. The successful candidate will be a motivated individual with basic accounting knowledge who is eager to grow professionally, capable of maintaining confidentiality with sensitive information, and committed to contributing to a team environment while handling responsibilities independently.

Responsibilities

• Process vendor invoices, ensuring proper approvals, coding, and documentation
• Prepare weekly payment batches for review and approval
• Issue checks or process electronic payments to vendors
• Respond to vendor inquiries and resolve payment discrepancies
• Reconcile vendor statements with internal records
• Review and validate employee timesheets within VantagePoint ERP
• Ensure proper overhead/PTO job coding for timesheets
• Follow up with employees regarding missing or incorrect timesheet entries
• Generate timesheet reports for payroll processing
• Process bi-weekly payroll through Paylocity
• Calculate and input overtime, bonuses, and other special pay items
• Maintain payroll records in compliance with legal requirements
• Assist with payroll-related questions from employees
• Set up and maintain employee profiles in VantagePoint ERP and Paylocity including personal details, pay rates, and deductions
• Maintain confidentiality of sensitive employee information
• Assist with month-end closing procedures
• Reconcile assigned general ledger accounts
• Process employee expense report reimbursements
• Prepare basic adhoc reports
• Maintain organized digital and physical filing systems

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or related field (recent graduates welcome)
• 0-4 years of experience in an accounting or administrative role
• Proficiency in Microsoft Excel
• Detail-oriented with excellent organizational skills
• Strong written and verbal communication abilities for internal and external interaction
• Capacity to work independently and collaborate with peers when appropriate
• High level of integrity and professionalism

Nice-to-haves

• Previous experience with accounting software or ERP systems
• Experience with or knowledge of Paylocity and/or Deltek VantagePoint
• Understanding of payroll processing and accounts payable functions