Staff Assistant I, Airport Station

$33,280 - $45,760/Yr

American Airlines Group - Seattle, WA

Full-time - Entry Level

Seattle, WA

5,001-10,000 employees

Air Transportation

About the position

The Staff Assistant I position at American Airlines is a vital role within the Airport Stations Team, part of the Customer Experience Division. This position involves a variety of office duties aimed at supporting management and enhancing operational efficiency. The role requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment, contributing to the overall success of the airport station operations.

Responsibilities

• Provides assistance with preparation of management presentations and special projects as required
• Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminates as necessary
• Troubleshoots and escalates office technology issues, including telephone and copier machines
• Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
• Handles payroll processing in Workbrain for management and support staff
• Processes bereavement letters and coordinates local communications and response
• Manages employee parking, including permitting and assignments, as required
• Assists with timekeeping functions, data entry, data verification, reconciliations and filing
• Maintains employee files, as necessary
• Maintains Station meeting plans, including monthly emergency response
• Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc.
• Updates required manuals
• Files and maintains all security related items
• Acts as backup for various payroll functions
• Manages records for OSHA, safety, etc. (301's, weekly and annual)
• Assists with budget preparation and reconciliation, including monthly closeout of landing fees
• Supports auditing activities as required
• Tracks and verifies incentive funds earned
• Liaises with CRE/Facilities and vendors to track local projects, as needed
• Leads/directs work with other support staff, as needed
• Performs other duties as required

Requirements

• High School diploma or GED
• Previous office/clerical experience
• Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of policies, procedures, and corporate structure
• Ability to prioritize work, be detail oriented and meet deadlines
• Ability to perform in a fast paced environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to grasp concepts and functionality of specific software and programs

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Pet insurance
• Vision insurance