Staff Assistant

Georgia State University - Atlanta, GA

Atlanta, GA

Educational Services

About the position

The PantherDining Hall at Georgia State University is currently looking to hire a Staff Assistant. This position supports management with clerical work, such as compiling materials for interviews, maintaining departmental records and files, payroll, answering telephones, taking messages, transferring calls and providing information to the public. The Staff Assistant promotes excellence in customer service. This position may require you to be cross-trained for another position and/or responsibility in order to provide both back-up for a department as well as to supplement resources needed during certain times of the year.

Responsibilities

• Maintains inventory of office supplies and orders supplies for office and events.
• Ensures paperwork is delivered to central administration in a timely manner.
• Assists management with meal plan questions and changes.
• Ensures timely completion of timesheets, winter break forms, or any other HR related paperwork.
• Assists management with drafting and submitting reprimands and termination letters.
• Assists with payroll for areas of responsibility.
• Maintains and ensures accuracy in calendars, to include group dining, events, and closures.
• Assists in the coordination and execution of events.
• Assist in arranging meetings and scheduling appointments.
• Assists employees with any program needs, such as Onboarding, OneUSG, campus email, parking, or uniforms.
• Ensures employee administrative needs are met.
• Enrollment of staff for the Biometric Time Clocks.
• Coordinates with Staff, PantherTemps and Student Assistants on working events; such as, concessions for GSU games and special events.
• Relieves staff for breaks.
• Operates POS system and ensures cleanliness of areas as needed.
• PCI Compliance training to include credit card inspection log.
• Ensures cash handling policy and procedures are followed.
• Assists in deposit reconciliation and cash handling.
• Manages change requests.
• Process invoices and statements.
• Performs other related duties as assigned.

Requirements

• High school diploma or GED and two years of administrative experience; or a combination of education and related experience.
• Light typing may be required for some positions.

Nice-to-haves

• Previous administrative/customer service experience.
• Previous cash handling experience.
• Previous experience in PantherMart or similar systems.
• Light typing may be required in some areas.

Benefits

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.