STAFF ASSISTANT

$37,000 - $48,000/Yr

City Of Forest Park - Forest Park, GA

Full-time - Entry Level

Forest Park, GA

101-250 employees

Executive, Legislative, and Other General Government Support

About the position

The Staff Assistant position at the City of Forest Park involves performing administrative and clerical support tasks for the Code Compliance Department. The role is essential for ensuring smooth operations within the department by managing communications, documentation, and customer service functions.

Responsibilities

• Provides secretarial/clerical support for the Code Compliance Department.
• Processes a variety of documentation associated with department operations within designated timeframes.
• Screens telephone calls, mail, email, and other communications, initiating appropriate action/response.
• Types, transcribes, edits, or proofreads correspondence and maintains department calendars.
• Coordinates travel arrangements and conference registrations for department staff.
• Operates telephone and greets visitors, directing them to appropriate personnel.
• Provides information and assistance regarding department services and activities.
• Receives payments for various fees/services and records transactions accurately.
• Types, prepares, and completes various forms, reports, and correspondence.
• Maintains computerized and hard-copy file systems for the department.
• Performs data entry functions and verifies accuracy of entered data.
• Operates various office equipment and performs basic maintenance as needed.
• Processes incoming and outgoing mail and manages bulk mailing projects.
• Conducts research of department files and maintains current manuals and reference materials.
• Monitors inventory of department supplies and initiates requests for new supplies.
• Communicates with various stakeholders to coordinate work activities and resolve problems.
• Enters payroll and processes employee paperwork, including new hire orientation.
• Provides assistance to other departmental administrative employees as required.

Requirements

• High School Diploma or equivalent.
• One year of related experience in secretarial work, office administration, or customer service.

Nice-to-haves

• Experience with basic bookkeeping and records management.
• Familiarity with personal computer operations and office software.

Benefits

• Competitive pay range of $37K - $48K per year.
• Affordable healthcare insurance with low costs for employees and families.
• Retirement plan with a 50% match up to 10% employee contribution.
• Paid vacation and sick time, plus 10 paid city holidays.