Staff Services Analyst I/II (Budget Analyst) - HHSA/Fiscal

About the position

Napa County is currently recruiting to fill one Staff Services Analyst I/II vacancy within the Fiscal Division of the Health and Human Services Agency (HHSA). This position will report to the Fiscal Supervising Budget Analyst and will be responsible for budget related activities including the preparation of budgets, estimates and claims for direct service programs, grant funding and contracts. This position will perform a variety of responsible and specialized technical services in the Napa County Health and Human Services Agency, Fiscal Division. Applicants must possess a general understanding of Generally Accepted Accounting Principles (GAAP) and have the ability to review general ledger accounts for accuracy, prepare journal entries and apply the appropriate coding structure to expenditures and revenue. This position will prepare budgets and estimates to reflect State/Federal/County funds, current staff salary and benefits, and contracted services for both internal Agency programs and grant funding sources; prepare monthly, quarterly, and/or annual claims and reports for submission to State and Federal departments while ensuring timeliness, accuracy, and the preparation sufficient backup documentation for audit purposes; track and monitor grant and contract expenditures; provide support to Agency program staff; attend and lead meetings; prepare ad hoc cost analyses; review contract exhibits for accuracy and adherence to funding sources; research and report on changes to State and Federal regulations; and conduct a variety of special projects involving research, data collection and analysis make appropriate recommendations. Based on the qualifications of the applicant pool, the Fiscal Division in HHSA may choose to fill the position at either the Staff Services Analyst I or II level.

Responsibilities

• Prepare budgets, estimates, and claims for direct service programs, grant funding, and contracts.
• Review general ledger accounts for accuracy and prepare journal entries.
• Apply appropriate coding structure to expenditures and revenue.
• Prepare monthly, quarterly, and/or annual claims and reports for submission to State and Federal departments.
• Ensure timeliness, accuracy, and preparation of sufficient backup documentation for audit purposes.
• Track and monitor grant and contract expenditures.
• Provide support to Agency program staff.
• Attend and lead meetings.
• Prepare ad hoc cost analyses.
• Review contract exhibits for accuracy and adherence to funding sources.
• Research and report on changes to State and Federal regulations.
• Conduct special projects involving research, data collection, and analysis.

Requirements

• A Bachelor's degree from an accredited college or university with major coursework preferably in business administration, public administration, systems analysis, accounting, or related field.
• No related experience is required for Staff Services Analyst I.
• One year of experience performing administrative management, personnel, fiscal, budgetary, staff development, or data processing analysis work for Staff Services Analyst II.

Nice-to-haves

• Responsible supervisory or higher-level experience performing a variety of difficult analytical work may be substituted for the required education on a year-for-year basis.

Benefits

• 3.5% COLA increase effective 7/1/2025
• 3.5% COLA increase effective 7/1/2026
• 32.0 hours of Winter Time Off