Staffing and Data Coordinator

$47,029 - $70,554/Yr

Skagit Regional Health - Mount Vernon, WA

Full-time - Entry Level

Hybrid - Mount Vernon, WA

About the position

The Staffing and Data Coordinator plays a crucial role in managing staffing requirements and scheduling for Skagit Regional Clinics and Urgent Care locations. This position involves coordinating quality and operations data, generating reports, and performing clerical duties to support the Clinical Administrative team. The role requires effective communication and collaboration within the workplace to ensure smooth operations and compliance with staffing policies.

Responsibilities

• Coordinates daily staffing requirements and scheduling of Urgent Care Clinics.
• Develops staffing schedules in accordance with established matrix, budgetary restraints, and SRH policies and procedures.
• Notifies appropriate personnel regarding staffing changes in a timely manner.
• Ensures payroll and staffing schedules are accurate and complete prior to submission to department leadership.
• Monitors overtime, premium pay, and contractual requirements for patient care staff.
• Ensures pay rules are accurate and consistently applied.
• Assures staffing compliance with contract requirements and SRH policies and procedures.
• Coordinates unit master schedules and distributes to appropriate personnel in a timely manner.
• Tracks and monitors licensure, certification, and validation of patient care staff assuring regulatory compliance.
• Researches and prepares reports as required.
• Maintains and enhances a variety of databases, statistics, and reports.
• Assembles dashboards as required in support of department, committee, and/or leadership requirements.
• Actively participates in all quality improvement activities.
• Performs general clerical duties in a timely manner as required.
• Assists the Administrative Clinical team, Urgent Care personnel, and Providers, as required.
• Processes telephone calls appropriately, in a courteous and timely manner.

Requirements

• High school diploma or equivalent.
• Minimum one year clerical experience.
• Previous scheduling and data management experience required.
• Strong verbal, written, and interpersonal communication skills.
• Proficient computer and office equipment skills.
• Experience with Kronos or similar automated time and attendance payroll system is preferred.
• Good organization skills and ability to work independently and coordinate multiple priorities.
• Understanding of basic concepts of data management (collection, aggregation, display, storage, validity, and reliability).
• Commitment to quality and collaboration in a team-based environment.
• Strong customer service skills required.

Nice-to-haves

• Knowledge of medical terminology and hospital staffing desired.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 457b/401a retirement plan
• Long-term disability
• Paid time off
• Sick time pay