Staffing Coordinator / Onboarding Specialist

$37,440 - $45,760/Yr

Consolidated Medical Staffing - Maryville, TN

Full-time - Entry Level

Onsite - Maryville, TN

Administrative and Support Services

About the position

The Staffing Coordinator / Onboarding Specialist at Consolidated Medical Staffing is responsible for managing staffing patterns and schedules for medical staff, as well as overseeing the onboarding process for new hires. This role requires a proactive individual who can thrive in a fast-paced environment, ensuring that staffing needs are met while maintaining compliance with employment laws. The position offers opportunities for growth within the organization and requires on-site work at designated branch locations.

Responsibilities

• Establish staffing patterns and manage schedules for all branch medical staff.
• Assist in securing staff for absences and adjust schedules as required.
• Ensure client's schedules are covered and accurately documented in the HR/Scheduling system.
• Manage a high volume of incoming calls and place outgoing calls to staff for open client shifts.
• Build sustainable relationships with clients and medical staff.
• Review employee time and attendance reports for accuracy and completeness.
• Advise the Branch Manager of staffing needs and terminations.
• Consult with the Branch Manager to understand requirements for vacant positions.
• Screen and interview qualified candidates for open positions.
• Check candidates' references and verify experience and backgrounds.
• Maintain up-to-date employee credentials and complete new hire paperwork.
• Verify I-9 documentation via E-Verify and maintain I-9 files.
• Manage new-employee background checks and drug tests.
• Create and distribute employee ID badges and maintain new-employee files.
• Perform clerical functions such as photocopying and mailing documents.
• Ensure compliance with equal employment opportunity (EEO) and related employment laws.

Requirements

• High school diploma or GED required.
• At least two years of recruiting, HR, or equivalent experience preferred.
• Experience in medical staffing is preferred.
• Excellent verbal and written communication skills.
• Strong organizational, interpersonal, and leadership skills.
• Understanding of EEO, ADA, and related employment laws.
• Ability to multi-task in a fast-paced office environment.
• Computer literate in operating systems, office suites, and spreadsheets.

Nice-to-haves

• Experience in medical staffing is preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance