Staffing Coordinator Varied Shifts

Vanderbilt Health - Nashville, TN

Full-time - Entry Level

Hybrid - Nashville, TN

Hospitals

About the position

The Staffing Coordinator at Vanderbilt University Medical Center plays a crucial role in managing the schedules of clinical staff to ensure adequate coverage for all shifts, including weekends. This position requires a strong background in healthcare and payroll operations, with a preference for candidates familiar with Kronos scheduling software. The Staffing Coordinator will perform a variety of administrative and business support-related duties, which include scheduling, booking travel, and budget reconciliation. This role is essential in maintaining the operational efficiency of the healthcare team, ensuring that all shifts are adequately staffed to provide high-quality patient care. In addition to scheduling, the Staffing Coordinator is responsible for creating and maintaining accurate records and data documentation related to financial planning, correspondence, and procedures. The role involves compiling data, analyzing information, and summarizing findings to support the operational needs of the department. The Staffing Coordinator will also prepare reports and other documentation as requested, contributing to the overall effectiveness of the team. The position requires a proactive approach to problem-solving and the ability to conduct research and analysis to address non-routine issues. The Staffing Coordinator will interact with various team members, providing informal guidance and support to less experienced colleagues. This role is integral to fostering a collaborative work environment and ensuring that all team members are aligned with the organization's goals and objectives.

Responsibilities

• Create and manage schedules for clinical staff, ensuring adequate coverage for all shifts, including weekends.
• Perform administrative support tasks such as scheduling, booking travel, and budget reconciliation.
• Maintain data and records to document financial, planning, correspondence, and procedures.
• Compile data, analyze information, and summarize findings to support departmental needs.
• Prepare reports and documentation as requested.
• Conduct research and analysis to solve non-routine problems.
• Provide informal guidance and support to less experienced team members.

Requirements

• Experience in healthcare and payroll operations.
• Familiarity with Kronos scheduling software is preferred.
• High School Diploma or GED is required.
• 4 years of relevant work experience.

Nice-to-haves

• Knowledge of human resources policies and procedures.
• Ability to perform ad hoc reporting and data analysis.
• Intermediate clerical and administrative skills.

Benefits

• Professional growth opportunities.
• Comprehensive health benefits.
• Supportive work environment with a focus on community and purpose.