Staffing Coordinator

$54,080 - $58,240/Yr

Adecco - San Jose, CA

Full-time - Entry Level

San Jose, CA

Administrative and Support Services

About the position

The Staffing Coordinator role at Adecco involves managing the recruitment process for candidates in the manufacturing industry. This position is focused on scheduling interviews, maintaining a positive candidate experience, and supporting recruiters with various administrative tasks. The role is contract-based for an 18-month period and requires strong organizational and communication skills.

Responsibilities

• Schedule interviews for all incoming candidates
• Maintain positive candidate experience including bringing candidates to and from interview rooms/meetings if necessary
• Coordinate times and locations for all interviews
• Coordinate candidate travel arrangements
• Manage candidate expense report forms
• Schedule through our Applicant Tracking System, Workday
• Support recruiters by inputting data into ATS
• Assist in creating status reports for hiring managers
• Initiate, review, and obtain approval for all background checks
• Initiate and review results of all drug testing required
• Revise and create process documents as needed
• Pull and organize reporting from our ATS
• Draft, review, and send all offer letters through our ATS
• Work directly with C level executives and senior management on candidates scheduling and logistics
• Perform administrative duties as required to support the recruiting team
• Work closely with other HR team members to constantly refine hiring process

Requirements

• High School diploma required
• College Degree preferred
• 2-4 years professional work experience
• Must act with urgency and be nimble as schedules change
• Highly organized with the ability to prioritize multiple functions and tasks
• Must be flexible, adaptable, and patient with a high tolerance for last minute changes
• Strong Microsoft Outlook skills and proficient with other calendar tools
• Comfortable handling ~70-90 calls/week from hiring team members
• Fast learner, self-starter, and very proactive
• Maintain a high level of confidentiality
• High energy, driven, articulate, professional, and friendly personality with a customer service mindset
• Excellent people skills
• Great attention to detail

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Additional voluntary benefits
• EAP program
• Commuter benefits
• 401K plan
• Paid Sick Leave
• Holiday pay