Student Assistant - Database Support (Bakersfield, CA)

$33,280 - $33,280/Yr

University Enterprises - Bakersfield, CA

Part-time - Intern

Bakersfield, CA

Administrative and Support Services

About the position

The Student Assistant - Database Support position at the Department of Conservation (DOC) involves providing administrative and data management support under the supervision of the CalGEM Central District Data Manager. The role is designed for college students and focuses on assisting with the organization, quality control, and archiving of oil and gas records, including well logs and maps. This part-time, temporary position is ideal for students looking to gain practical experience in an office environment while contributing to important conservation efforts in California.

Responsibilities

• Gather, prepare, review, catalog, scan, quality control, and archive well logs, well files, maps, and other Oil & Gas records.
• Catalog well log information in Microsoft Access and create Microsoft Excel spreadsheets for log scanning.
• Label and scan well logs to ensure proper scan settings are selected.
• Copy log name from a provided spreadsheet or type log name to create the file and scan logs for an acceptable image.
• Scan data files and ensure records are in proper order and perform quality control on scanned images.
• Re-box and prepare well logs for transportation for record retention and storage.
• Retrieve well files for scanning and return well files to filing system.
• Assist clerical staff with locating well records or with processing special projects.
• Provide front office, clerical, and administrative support, including greeting visitors and managing incoming calls and mail.
• Perform all other duties as assigned by the CalGEM Central District Data Manager.

Requirements

• Must be a college student attending classes during the regular term at an accredited college or university.
• Enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
• Competent in using Microsoft Office 365 Software (Word, Excel, PowerPoint, Outlook, Access, etc.).
• Possess and maintain a valid California driver's license.
• Must exercise good judgment and use a high degree of initiative and discretion.
• Able to communicate effectively with all levels of staff.
• Must be able to perform technical duties accurately with minimal supervision.
• Minimum GPA of 2.0.

Nice-to-haves

• Previous experience in an administrative role.
• Familiarity with standard office practices, procedures, and equipment including scanners, computers, and filing.
• Advanced skills or experience with Microsoft Office.

Benefits

• Flexible work schedule during the academic year and breaks.
• Opportunity to gain practical experience in a professional environment.