Student Life Administrative Assistant

Pomfret School - Pomfret, CT

Full-time - Entry Level

Pomfret, CT

Educational Services

About the position

The Student Life Administrative Assistant provides essential support to the Dean of Students and related teams at Pomfret School. This role involves managing schedules, maintaining records, and facilitating communication with students, families, and staff. The assistant plays a key role in organizing student life events and ensuring smooth operations within the student services framework.

Responsibilities

• Manage calendar, schedule meetings, and maintain records related to Student Life initiatives.
• Participate in Arrival Days, Student Orientation, and Move Out events planning.
• Manage Student Life databases and verify information across Pomfret's systems.
• Monitor attendance for all students and issue reports as directed by the Dean of Students office.
• Support the planning and execution of Student Life events and activities.
• Manage daily, weekend, and off-campus permissions through the student engagement platform.
• Facilitate travel requests and manage travel partnerships for student transport services.
• Issue travel notices and process billing charges in partnership with the Business Office.
• Address unexpected needs of students and parents, redirecting questions as necessary.
• Monitor the school emergency line throughout the academic day.
• Issue the Weekend Sheet outlining activities and dorm coverage assignments.
• Negotiate with travel services for vacation transportation and manage logistics for student trips.
• Support the Dean of Students during student leadership recruitment and training.
• Build and replenish residential life resources and process dormitory damage reports.
• Continuously strive to improve processes and systems.

Requirements

• Excellent interpersonal and communication skills.
• Strong knowledge of Microsoft Office and Google Workspace.
• 3-5 years of experience in an office environment.
• Ability to work effectively as part of a team.
• Experience at an independent school, college, or university is preferred.
• Approachable and welcoming personality.
• Ability to manage challenging and confidential situations with discretion.
• Demonstrated ability to grow skillset over time and use updated technologies.
• Excellent organizational skills to meet deadlines and manage competing demands.
• Enjoy working with high school students and represent the school confidently.

Nice-to-haves

• Experience in an educational setting is preferred.