Student Program Coordinator

$47,000 - $47,000/Yr

The University of Texas System - Austin, TX

Part-time - Entry Level

Austin, TX

Educational Services

About the position

The Student Program Coordinator at the Lyndon B. Johnson School of Public Affairs is a vital role designed to support the Office of Student Affairs and Admissions in enhancing student success initiatives and addressing student affairs issues. This position is responsible for coordinating various administrative functions related to student affairs, including the development and facilitation of new student orientation, registration processes, and the creation of handbooks. The coordinator will assist in planning and executing events and activities that promote student engagement and success within the LBJ School community. In addition to student affairs responsibilities, the Student Program Coordinator will serve as an academic advisor for a portion of LBJ Masters students. This includes assisting students with degree planning, registration, and providing guidance on academic policies and degree requirements. The coordinator will track student progress towards their degrees and communicate relevant information to faculty and staff. They will also play a key role in supporting the course scheduling committee and academic policies committee by gathering information, performing data analysis, and managing administrative needs related to academic pathway planning. The role also encompasses systems administration and database management, where the coordinator will create and maintain organizational pages and email lists, process applications, and generate reports using various university systems. They will be responsible for maintaining electronic records and compiling data reports related to graduate students. Furthermore, the coordinator will coordinate admissions and recruitment efforts, facilitating the applicant file review process and communicating with prospective students about program requirements and opportunities. Occasional travel to recruitment events may be required, and the coordinator will need to adhere to university protocols for document retention and destruction.

Responsibilities

• Support the success of LBJ students and graduate advisors by providing assistance with registration, graduation, and other processes.
• Coordinate and facilitate administrative activities for graduate programs, including new student orientation and registration.
• Assist in the development and execution of events and activities for the Office of Student Affairs and Admissions (OSAA).
• Serve as an OSAA Staff Advisor for LBJ Masters students, assisting with degree planning and registration.
• Track student progress towards degrees and inform relevant staff and faculty.
• Interface with students, faculty, and other university offices regarding student issues and communicate university policies.
• Assist academic committees with data analysis and administrative needs related to academic pathway planning.
• Create and maintain organization Canvas pages and email lists, and process applications using EASI and Slate.
• Compile graduate student data reports and maintain electronic records and databases.
• Coordinate admissions and recruitment needs for OSAA, including facilitating the applicant file review process.

Requirements

• Bachelor's Degree and 3 years of experience coordinating or providing administrative support for a program or office.
• Experience tracking data in Excel.
• Ability to prioritize responsibilities in a fast-paced environment.
• Professional demeanor and ability to work well with a wide variety of people.
• Ability to work with minimal supervision and exercise independent judgment.
• Excellent organizational skills and oral and written communication skills.
• Ability to work with confidential information with tact and discretion.
• Attention to detail and strong problem-solving skills.

Nice-to-haves

• Past experience managing student coordination processes at UT Austin.
• Past experience as a student program coordinator or graduate coordinator at UT Austin.
• Knowledge of UT Austin systems and various UT Austin policies.
• Prior experience using Slate.

Benefits

• Retirement plan through Teacher Retirement System of Texas (TRS).
• Health insurance coverage.
• Paid holidays and vacation time.
• Professional development opportunities.