Subaward Accountant I

University of Florida - Gainesville, FL

Full-time

Gainesville, FL

Educational Services

About the position

The position involves managing subawards, including their setup and modifications, while ensuring compliance with federal, state, for-profit, and non-profit regulations. The role requires interpreting subaward documents, verifying accuracy, and ensuring proper payment processing and invoicing for subrecipients. The individual will also be responsible for reviewing invoices, cost sharing, and ensuring timely closeout of subawards, while maintaining effective communication with various stakeholders.

Responsibilities

• Set up new subawards and modify existing ones according to requirements.
• Determine the appropriate subaward payment type and type of subaward.
• Establish billing types within subaward records for accurate invoice processing.
• Verify the accuracy of subaward agreements and ensure proper matching with vendor files.
• Communicate inconsistencies or inaccuracies with the Subaward Manager and departmental staff.
• Capture important restrictions or requirements for each subaward.
• Review funding amounts for encumbrance to ensure proper purchase order setup.
• Review and reconcile invoices submitted to the University of Florida for accuracy.
• Ensure compliance of invoices with individual subaward agreements.
• Timely closeout of subawards in the database after final invoice processing.
• Perform higher-level reviews for re-budgeting or unmet cost sharing instances.
• Communicate professionally with PIs, departmental staff, and subawardee representatives to resolve issues.
• Generate payments in the financial system upon invoice approval by PI.
• Accurately enter transactions into the subaward database.
• Review outstanding invoice reports and follow up with PIs for status updates.
• Ensure accuracy of indirect cost charges as per subrecipient agreements.
• Participate in trainings and meetings for continuous quality improvement.

Requirements

• Bachelor's degree in an appropriate area of specialization.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Analyze and interpret accounting data and reconcile accounting entries.
• Access database data entry and maintain transaction detail and records.
• Communicate effectively orally and in writing.
• Utilize problem-solving techniques and work independently.
• Ability to interact collegially with coworkers and work as a team player.
• Knowledge of basic accounting principles.
• Ability to multitask.

Nice-to-haves

• Experience with federal and state subawards.
• Familiarity with financial systems and accounting software.
• Previous experience in a similar role or environment.

Benefits

• Salary commensurate with experience and expertise.