Subcontracts Administrator and Site Support

Worley - Whiting, IN

Full-time - Mid Level

Whiting, IN

Professional, Scientific, and Technical Services

About the position

The Subcontracts Administrator and Site Support role at Worley is crucial for managing subcontract activities at the project level. This position involves utilizing Worley's CRM system to ensure compliance with processes, support project deliverables, and facilitate effective communication among stakeholders. The role emphasizes operational excellence and sustainability, providing an opportunity for professional growth within a globally recognized leader in energy and resources solutions.

Responsibilities

• Utilize Worley's CRM system to execute all aspects of subcontract administration.
• Collaborate with the Subcontracts Manager to configure project-specific functionalities, templates, and workflows in the CRM system.
• Serve as the first point of contact for system-related inquiries, troubleshooting, and issue resolution.
• Prioritize tasks effectively, ensuring clear communication around conflicting priorities.
• Provide administrative and organizational support to the site team as directed by the Site Construction Manager.
• Assist in scheduling and documenting meetings, developing project forms, preparing reports, and managing other essential project documents.
• Facilitate subcontractor pre-mobilization and pre-construction meetings, ensuring proper documentation and distribution of minutes.
• Oversee compliance with established project requirements and manage subcontractor correspondence.
• Administer change management, invoice processing, and documentation workflows to ensure timely completion and accuracy.
• Monitor subcontractor deliverables, lead weekly progress meetings, address open items, and compile performance evaluations.
• Execute close-out activities for all subcontracts in collaboration with the project team.

Requirements

• Academic qualifications in a relevant construction discipline.
• A minimum of three to five years of experience in a field staff role within the industrial construction sector.
• Proven track record of working within complex, multi-functional organizations.
• Strong understanding of commercial, contractual, and financial drivers in project environments.
• Proficiency in the Microsoft Office suite, including Word, Excel, and PowerPoint.
• Familiarity with CRM systems or a willingness to develop expertise with Worley's CRM platform through training.
• Effective written and verbal communication skills.

Nice-to-haves

• Collaborative team player with a proactive approach to learning and problem-solving.
• Confident in leading meetings and engaging in dialogue with project stakeholders.
• Highly organized and adaptable, capable of thriving in fast-paced, deadline-driven settings.
• Strong interpersonal skills to build and maintain effective relationships within the site and home office teams.

Benefits

• Equal employment opportunities without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.