Subcontracts Administrator III

$80,000 - $100,000/Yr

AECOM - Austin, TX

Full-time - Mid Level

Hybrid - Austin, TX

251-500 employees

Professional, Scientific, and Technical Services

About the position

AECOM is seeking a highly talented Subcontracts Administrator III to support multiple West Region Business Lines. This hybrid position involves a combination of remote and in-office work, with flexibility in location. The role requires effective communication and problem-solving skills to manage subcontracting and procurement functions while fostering relationships with stakeholders and suppliers.

Responsibilities

• Follow and enforce procurement related policies and procedures.
• Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Challenge the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and execute purchase orders and agreements.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results.
• Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals, and clarifications, and signed contractual Agreements.
• Tabulate and evaluate subcontractor and supplier proposals.
• Achieve savings targets relative to management established benchmarks by managing workload in accordance with business objectives and internal client priorities.
• Review invoices and resolve discrepancies.
• Assist in the evaluation of disputes with suppliers.

Requirements

• Bachelor's Degree + 4 years of experience in subcontracting, procurement, or other similar function or demonstrated equivalency of experience and/or education.
• Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.

Nice-to-haves

• Bachelor's degree in supply chain, business, engineering, construction management, economics, or similar field.
• 3+ years of experience in subcontracting or other similar function.
• Competency to perform subcontracting and procurement functions.
• Experience in managing tactical and strategic supplier relationships.
• Previous experience working in a consulting engineering or professional services environment.
• Previous experience working in a highly matrixed global and/or Fortune 500 organization.
• Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to work in a fast-paced, growing environment with high demand to flexibility.
• Demonstrated ability to identify business process issues and drive process improvement.
• Open-minded self-starter with the ability to adapt, improvise and problem solve.
• Excellent interpersonal, written, and communication skills.
• Advanced computer skills and ability to use procurement systems.
• Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat.

Benefits

• Medical, dental, vision, life, AD&D, disability benefits
• Paid time off
• Leaves of absences
• Voluntary benefits
• Perks
• Well-being resources
• Employee assistance program
• Business travel insurance
• Service recognition awards
• Retirement savings plan
• Employee stock purchase plan