Subcontracts Administrator

Constellis - Herndon, VA

Full-time - Entry Level

Herndon, VA

Professional, Scientific, and Technical Services

About the position

The position is responsible for managing the preparation, review, issuance, and monitoring of bid documents and agreements related to subcontracting. It involves evaluating bid proposals, conducting price/cost analysis, and ensuring compliance with company policies and contractual obligations. The role requires collaboration with various departments and maintaining effective communication with subcontractors to ensure successful project execution.

Responsibilities

• Review Work Package Specifications for bids of low to moderate complexity and generate bid packages consisting of RFPs and RFQs.
• Solicit bids from both large and small subcontractors fairly and openly, coordinating small business bids with the Small Business Liaison.
• Analyze subcontractor proposals and provide fact-supported recommendations for management review and approval.
• Ensure subcontractor due diligence requirements are met in accordance with company policy.
• Assist in developing contractual/subcontract agreements and modifications of low to moderate complexity according to management guidelines.
• Incorporate all required terms and conditions, statements of work, performance requirements, and prime contract flow downs into subcontract agreements.
• Participate in the development and documentation of the vendor database and conduct regular supplier reviews and ratings.
• Negotiate and generate purchase orders for subcontract materials and/or services.
• Ensure all subcontractor qualification requirements are met prior to award, including insurance and security clearance.
• Work with program and field personnel to define and monitor subcontractor facilities and personnel levels to meet subcontract requirements.
• Schedule deliveries, confirm subcontractor performance, and verify completion of work segments prior to payment.
• Resolve subcontract issues and maintain open communication with subcontractors.
• Maintain all documents, files, and correspondence in accordance with DCMA approved purchasing system requirements.
• Assist in CPSR audits.

Requirements

• Bachelor's degree or equivalent experience preferred.
• Two (2+) plus years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience with CPSR audits preferred.
• Detail-oriented with strong price/cost analysis skills.
• Effective oral and written communication skills with all levels of the organization.
• Strong organizational skills with the ability to manage time and multiple priorities to completion.
• Problem-solving skills with an analytical thought process.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment.
• Proactive, self-motivated, and innovative problem-solving disposition.
• Ability to prepare file documentation consistent with requirements of a DCMA approved purchasing system.
• Proficiency in Microsoft Office, SharePoint, and other IT database applications.

Nice-to-haves

• Experience with the Deltek Costpoint enterprise system preferred.

Benefits

• Medical, Vision & Dental Insurance
• Paid Time-Off Program & Company Paid Holidays
• 401(k) Retirement Plan
• Insurance: Basic Life & Supplemental Life
• Health & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Personal Development & Learning Opportunities
• On-the-job Training, Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach