Substitute Secretary, School/Staff

Milpitas Unified School District - Milpitas, CA

Full-time - Entry Level

Milpitas, CA

5,001-10,000 employees

Educational Services

About the position

The Substitute Secretary at Milpitas Unified School District plays a crucial role in supporting the administrative functions of the school or district office. Under the direction of the assigned supervisor, the individual will assume responsibility for specialized activities that are of greater than average difficulty. This position requires a strong understanding of school district organization, objectives, and goals, as well as the ability to operate effectively under pressure and interruptions. The Substitute Secretary will be expected to maintain accurate records, prepare reports, and ensure that all correspondence adheres to the correct usage of English, grammar, spelling, punctuation, and vocabulary. In addition to administrative duties, the role involves interaction with students, staff, and the public, necessitating the ability to maintain cooperative working relationships. The Substitute Secretary will also supervise and train students as needed, ensuring that they are guided appropriately in their activities. The position requires proficiency in operating a personal computer and related software, as well as the ability to type or keyboard at a speed of 50 words per minute from clear copy. The Milpitas Unified School District is committed to providing a diverse and inclusive environment, and the Substitute Secretary will be expected to uphold these values in their interactions and responsibilities.

Responsibilities

• Assume responsibility for specialized activities at a school or District Office.
• Maintain accurate records and prepare reports.
• Supervise and train students as needed.
• Operate a specialized office activity under pressure and interruptions.
• Understand and follow oral and written instructions.
• Use proper English with students, staff, and the public.
• Maintain cooperative working relationships with those contacted during the performance of required duties.

Requirements

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to compile and post data accurately.
• Understanding of principles of community, staff, and student relations.
• Familiarity with accurate filing and record-keeping procedures.
• Basic principles of student training and supervision.
• Proper telephone techniques.
• Knowledge of school district organization, objectives, and goals.
• Understanding of school district procedures and policies.
• Proficiency in operating a personal computer and related software.
• Ability to type/keyboard 50 wpm from clear copy.